Legal Secretary (Employment department)

SUMMARY:
A Legal Secretary in a JNB department provides administrative support to attorneys and legal professionals involved in joint negotiations and agreements. This role entails managing legal documents, facilitating communication between negotiating parties, scheduling meetings, and assisting with research tasks related to the negotiation process.

POSITION INFO:
Responsibilities:
Handling general administrative tasks on a day-to-day basis in support of principal and team, including, but not limited to:
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Dictaphone typing
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Typing of pleadings, affidavits, briefs to Counsel, notices, opinions, articles, presentations, general legal memoranda
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Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact
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Handling of correspondence and emails
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Diary management
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Time recording
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Creating and maintaining an efficient filing system
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Handling mail, faxes, scanning, files and telefaxing
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Effectively organising self and office
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Capturing time on Elite system
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Establishing and/or maintaining relationships with professionals, support staff and internal/external clients
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Effective general office management
Key Performance Areas:
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Becoming involved in all aspects of the practice to offer pro-active support and assistance
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Providing effective verbal and written communication in addressing clients' requests and expectations
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Prioritising tasks when under pressure
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Managing all aspects of the practice
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Preparation of Accounts and Debt management
Knowledge and Skills:
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Sound secretarial skills with the ability to display initiative
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Strong administrative skills
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Team player, professional, flexible and friendly
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Possess highly developed interpersonal and communications skills, and a good telephone manner
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Excellent computer / typing skills
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Sense of confidentiality, urgency and the ability to work under pressure
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High energy levels
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To be proactive in offering assistance and follow ups
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Prioritising tasks and making time to give priority to prioritised tasks when under pressure
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A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere
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Strong attention to detail / accuracy and good turn-around time for tasks
Experience:
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Good computer skills in the following packages, Microsoft Word, Microsoft PowerPoint, Outlook and Excel
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Good working knowledge of the time recording, client accounts and the 3E billing system
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Excellent English language skills
Qualifications:
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Matric Certificate
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Candidate should preferably have at least 3-5 years’ experience in a Litigation/Employment practice (preferred)
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Secretarial qualification/diploma or other related qualification (preferred)

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