SUMMARY:
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POSITION INFO:
Administrative Support:
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Schedule meetings, prepare reports, and handle general correspondence.
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Assist management with reporting and provide support across departments as needed.
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Work closely with Head Office for prompt responses to their requirements.
Human Resources Administration:
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Maintain and update employee records and internal HR databases (e.g. leave tracking).
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Act as the first point of contact for all HR-related queries from employees and external partners.
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Assist in the recruitment process, including handling recruitment paperwork and starter packs.
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Conduct orientation and induction for new employees.
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Coordinate employee relations, training, benefits, and payroll support.
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Review and renew company policies to ensure legal compliance.
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Report regularly on HR metrics such as staff turnover.
Health & Safety:
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Ensure compliance with all health, safety, and company regulations.
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Ensure Toolbox talks and risk inspections are conducted timeously.
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Serve on statutory committees and assist with statutory reporting (e.g. WSP, EE).
Accommodation & Staff Areas:
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Manage administration of staff accommodation.
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Conduct regular inspections of staff villages, canteens, and communal areas for cleanliness and compliance.
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Ensure staff areas adhere to tenant agreements.
General Operations:
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Uphold company guidelines, procedures, and regulations.
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Provide support to team members where necessary.
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Undertake any other duties appropriate to the role as reasonably required.
Employee Benefits & Reporting:
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Assist with payroll-related tasks by providing accurate employee data (leave, sick days).
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Prepare HR documentation such as contracts.
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Administer employee benefits and contribute to monthly/weekly management reporting.
