Manager: Governance and Secretariat Services

Purpose:

Performing the functions of Company/Board Secretary, this position supports Management and Governance Structures in the execution of their mandates through provision of logical, administrative and secretariat services, as well as provide expert corporate governance advice.

Key Performance Areas:-

• Provide expert Corporate Governance advice to Management and Governance Structures

• Develop, roll – out, monitor and report the Corporate Governance Maturity Model

• Produce quarterly Corporate Governance Reports on the status of the organisation’s Corporate Governance status
• Develop annual Work - Plans for all Management and Governance Committees, aligned to the approved Charters of the respective Management and Governance Committees
• Ensure induction of newly appointed Members of the Governance Structures
• Facilitate the evaluation of all Management and Governance Structures and produce reports
• Provide Secretariat Services at national events
• Monitor expenditure against budget to ensure that expenditure remains within budgetary constraints

• Assist Management and Governance Structures in the embedding of an ethical culture in the organisation
• Assist in the implementation of the Ethics Management Plan
• Provide inputs into the organisation’s Annual Report
• Provide leadership in the overall Policy Management process
• Ensure that all Management and Governance Structures are operating on approved Charters

• Ensure compliance by the organisation to all relevant Corporate Governance best practice
• Develop, implement, maintain and review all relevant Governance plans frameworks and standard operating procedures
• Provide logistical, administrative and Secretariat Services to Management and Governance Structures, including secretarial support during meetings
• Ensure proper record of meetings and that all action – lists are executed and reported
• Manage the day-to-day operations of the Governance and Secretariat Services Unit, including directing staff.

• Compile quarterly submissions to the Ministry of Employment and Labour following Governing Body approvals

• Prepare budget variance reporting for submission
• Setup Performance Contracts for subordinates and ensure all work is completed in compliance with the performance contract and organisational processes
• Review performance on a formal and informal basis and ensure that subordinates have adequate resources to perform optimally
• Develop the Sub – Unit’s annual Departmental Operational Plan
• Manage and monitor the implementation of the Sub – Unit’s Departmental Operational Plan

Key Requirements

• Appropriate Bachelor’s Degree or equivalent
• Expert knowledge and practical application of Corporate Governance documents including King IV Report on Corporate Governance, Protocol on Corporate Governance in the Public Sector – South Africa and Handbook for the Appointment of Boards of Public Institutions, amongst others.
• Expert knowledge and practical application of the legislation applicable to the CCMA
• 3 - 5 years’ practical experience in the field of Corporate Governance and Secretariat Servicesand/or similar position

• 5 – 10 years Financial Management & Reporting experience

Core Competencies:

Knowledge:

• Corporate governance
• Compliance Management
• Ethics Management

Skills and Behavioural Competencies:

• Organising and planning
• Time management
• Communication (oral and written)
• Interpersonal
• Report writing
• Problem solving