Manager: Supply Chain Management - CAPEX

SUMMARY:
The Housing Development Agency (HDA) is a National Public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements.

The HDA has the following three-year fixed term contract position:

POSITION INFO:

Main Purpose: To manage the HDA financial sustainability and health and to manage implementation of compliant financial practices.
 
Qualifications and Experience:

• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential
• Computer literate
• Minimum 7 years public procurement experience

• Develop and / or participate in the development of the supply chain strategy for the organization
• Develop annual plans with prioritization and resourcing 
• Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services
• Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.)
• Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations in order to meet the HDA''s sourcing requirements

• Bid Specification and Calls for Proposals
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders
• Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with
• Take minutes if  required 

• Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager drafting a tender advert 
• Place advert in appropriate media for the required time period

• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.  
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.  
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee

• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting
• Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders
• Prepare the packs for the Bid Adjudication Committee

• Manage the approval, signature and storage of BAC minutes and reports

• Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy
• Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager

• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy
• Manage the loading of contracts onto the contract management system
• Maintain the contract register for tenders through updating register with all contract changes monthly

• Address any supplier database errors with the Procurement Administrator 
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet
• Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually

• Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements
• Manage the issuing purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements
• Approve purchase orders for procurement in line with the delegated authority level and SCM policy requirements
• Manage the annual vendor details validation and updating process through checking the accuracy of information captured

• Draft reports as required including:
• BEE and SMME reports
• Contract register reports
• Undertake all required administration as necessary

• Select, assign, lead and manage people
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system
• Build and manage relationships with staff members
• Manage and support staff development
• Develop and manage the implementation of succession plans for key individuals and critical positions
• Implement the HDA HR policies and procedures as required
• Manage risks and address issues as they arise

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