Marketing Assistant

SUMMARY:
Are you highly organised, detail-oriented, and passionate about keeping projects and processes running smoothly? Our client is seeking a proactive Marketing Assistant to provide essential administrative and coordination support within a busy marketing department.

POSITION INFO:
Minimum Skills and Requirements: Completed Degree or Diploma in Marketing, Communications, Business Administration, or a related field 2+ years in the role of marketing assistant, coordinator, or office administrator Strong organisational skills with high level attention to detail Proficient in the use of Microsoft Office and marketing platforms Strong written and verbal communication skills Previous experience in marketing would be highly advantageous Duties and Responsibilities: The successful candidate would be required but not limited to; Maintain marketing filing systems, shared folders, and departmental documentation Assist with marketing calendars, activity schedules, and project trackers Manage marketing databases, contact lists, and distribution lists Provide general administrative support to the marketing team Monitor shared inboxes and direct enquiries to the relevant stakeholders Manage marketing resources and content libraries Assist in resolving customer service and order-related queries by liaising with internal departments Submit monthly advertising and marketing invoices, including social media advertising expenses, to the Accounts Department Product and Sample Coordination Coordinate product samples for influencers, media partners, suppliers, and internal stakeholders Track sample requests, dispatches, and inventory levels Maintain accurate records of promotional product allocations Arrange courier collections and deliveries Supplier and Purchase Administration Raise purchase orders and obtain quotations when required Assist with supplier onboarding documentation and record keeping Track invoices and ensure supporting documentation is complete Follow up on outstanding supplier information, approvals, and documentation Event and Activation Support Assist with event planning logistics and administration Coordinate venues, attendee lists, catering, travel arrangements, deliveries, and related requirements Support post-event administration and reporting Process product requests and coordinate logistics for influencer and ambassador programmes Retail and Trade Marketing Support Assist with store check administration and reporting Compile retailer and promotional information as required Coordinate the submission of retailer marketing assets and supporting documentation Maintain promotional calendars and activity trackers