Materials Receiving Coordinator

SUMMARY:

A global solution provider in the energy and infrastructure sectors, from conception to decommissioning. Has an opportunity for an Materials receiving Coordinator on one of their projects based in Saudi Arabia.
Candidates must be in KSA with Transferable Iqama

POSITION INFO:
Responsibilities:
▪ Ensure the interfacing between Project and Procurement function
▪ Ensure the coordination of purchases and subcontracted activities, also through a dedicated Project Procurement task force whenever resources are assigned to him/her for the specific Project.
▪ Ensure that project procurement activities respect project requirements and constrain
▪ Identify/suggest required corrective actions ensuring the full compliance with procurement procedures.
Duties:
▪ At project beginning, analyse contractual conditions and Client requirements in liaison with Contract Administrator and participate to project planning and scheduling activities
▪ Define and issue the Project Procurement Procedures in line with Corporate/Company procedures in force and in line with Contractual obligations
▪ Define the General Conditions applicable and issue the
Instruction to Bidders and Special Conditions
▪ Plan and elaborate a detailed Procurement Log in coordination with other project functions, in particular ensuring a
constant interface with the Engineering, Post Order Services and Management and Construction functions, guaranteeing its
monitoring and continuous updating, in particular, agree all purchasing dates starting from the issue of the Request for Quotation up to the issue of the Purchase Order, assuring the scheduled deadlines are respected
▪ Consolidate the Vendors/Subcontractors Project Vendor List and Bidder Lists taking into account project requirement and inputs from relevant Functions
▪ Define and monitor the implementation o the Project Procurement strategy
▪ Identify and plan the use of per-agreements, project agreements and Master Agreements Coordinate, when required and convenient for the project, purchasing /subcontracting activities from local and regional vendors an subcontractors, under the input received by the competent Procurement function
▪ Ensure compliance with administrative, insurance and legislative requirements in liaison with other competent and Procurement Departments
▪ Ensure proper reporting of the procurement activities towards the Project organization and the Procurement
Function.
▪ Ensure, in close collaboration with the competent Procurement function and with the Material Manager, the application of Liquidated Damages to vendors and the execution of contractual amendments revisions
▪ Ensure that the pertinent HSE clauses/requirements are included in the procurement documents
▪ In case of projects with dedicated Project Procurement task force, shall also lead a group of buyers, managing Purchase Orders of materials and Subcontracts for services, observing requested schedule and quality requirements
▪ Monitor the consumption of man hours assigned to Procurement, identifying corrective or mitigating actions to optimize efficiency, if necessary
▪ Ensure the compliance with procurement guidelines and procedures focusing his support in the following activities:
- contributing to the Tender Strategy;
- preliminary checking of the acceptability of the Technical Bid Evaluation, if required;
- checking the PO/Contract Draft with particular reference to any deviations from standards and/or Project requirements

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