Medical Receptionist - Bellville

Recruiter:

Guardian Recruiting

Job Ref:

CPT000682/Tam

Date posted:

Sunday, June 1, 2025

Location:

Capetown, South Africa

SUMMARY:
Specialist starting up a new practice in the Northern Suburbs of Cape Town requires a competent and strong administrator to support his practice

POSITION INFO:
Role includes but is not limited to:

Reception
Answering of all calls in a professional, courteous, and efficient manner
Take messages and ensure they are actioned by relevant person
Maintain the issue logbook for all messages and matters that arise on a daily basis
Assist with phone, email or sms patients with feedback from doctor regarding messages left
Assist with managing the diary – booking patient appointments, communicate billing policy to all new patients
Assist with preparing all files for following day’s appointments
Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations
Assist with checking that all patient details on file are still up to date and obtain new details if relevant
Open accounts and capture all relevant information accurately on system for new patients
Assist with contacting other doctors to obtain notes and referral letters if needed for a patient’s visit
Assist with obtaining patient results and related correspondence (lab results, radiology)
Ensuring patients get the relevant information and forms needed when they need to have an in-rooms procedure, an operation and to be hospitalised.
Providing quotations for all patient procedures.
Prepare the theatre list bookings and pre-authorisations.
Assist with arranging the Anaesthetist and Assistant for surgeries.
Ensure all clinical notes are captured on the patient files post-surgery
Keeping track of Assistant fees and payments made to them
Keeping track of cases where the doctor has assisted in surgeries
Assist with doctors’ reports, thank you letters (where necessary)
Keeping track of pharmacy accounts and stock per Doctor

Accounts
Bill patients accordingly and collect payment where necessary.
Accept money (cash or card) write receipts
Allocate patient payments
Ensure all theatre billings have been completed by the doctor within 48 hours.
Liaise with the Bureau on patient-related queries and assist with debt collection
Month-end processing
Daily banking given to the doctor
Maintain Petty Cash
Maintain attendance register

General
Schedule all admin-related appointments with the doctor and the various service providers
Liaise with contractors such as hospital technical department, IT specialists, Suppliers
Maintain all supplier contracts and agreements.
Ordering stock from various places: pharmacies, stationers
Support of various marketing initiatives
Assist the doctor with all office admin-related tasks
Maintaining the CPD register
Proven medical reception/administration experience and familiarity with medical terminology preferred
Ability to converse in both English and Afrikaans a requirement
Driver's license and own vehicle preferable
Completed Matric or equivelant

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted. Clear Criminal and Credit Records are pre-requisites in accordance with our client's internal policies.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.
All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.

Similar jobs you might be interested in:

Debtors/Creditors Clerk â Somerset West
Location: Somerset West
Salary:
Are you experienced managing the debtors and creditors function for a large organisation? Our client, a large National retail concern requires your excellent communication skills in English and Afrikaans, attention to detail and the ability to meet deadlines timeously.
1 day ago

Accountant / Senior Bookkeeper
Location: Somerset West
Salary:
Are you an experienced Accountant looking for a new career opportunity in Somerset West in the Western Cape? Our national client is looking for a detail orientated individual and if you have experience in retail this will be highly advantageous. A solid team player, communication skills in English and Afrikaans, with sound financial experience is required to add value to this retail conc...
1 day ago

Medical Receptionist - Bellville
Location: Cape Town
Salary:
Specialist starting up a new practice in the Northern Suburbs of Cape Town requires a competent and strong administrator to support his practice
4 days ago

Accountant
Location: Diep River
Salary:
Are you an experienced Accountant with a B.Com or similar degree looking at a career change moving into an opportunity where there is future growth? Our very well-established client with their growing business based in Diep River require a detailed driven and confident individual. The position involves managing the finance portfolio, running meetings and working with high attention to d...
7 days ago

HR & Accounts Assistant (MAC OS)
Location: Strand
Salary:
We’re seeking a detail-driven, highly organized HR & accounts Assistant with Apple Mac OS systems experience to join our client's growing team. This role offers the opportunity to support both HR and finance operations while developing into a future leadership position. If you're a tech-savvy, ambitious professional eager for long-term growth this could be your perfect fit. Success...
7 days ago

Sales Representative - Construction Sector
Location: Montague Gardens
Salary:
Our client, a market leader in modern home technology, based in Montague Gardens is seeking a results-driven and adaptable Sales Executive.Have you successfully sold high-end or luxury products to Developers, Architects, Construction Consultants, or affluent homeowners and develop excellent relationships? The ideal candidate will have a proven ability to craft bespoke solutions by asking the ...
8 days ago

Property Financial Administrator
Location: Cape Town
Salary:
Do you currently work within the property / investment industry and have finance administration experience to join our clients business with knowledge of working on Mac computers and Google products?Â Join this successful team and bring your financial expertise for managing invoices, accounts payable and receivable and reconciling bank accounts.
13 days ago

Medical Receptionist
Location: Plattekloof
Salary: R15,000 CTC dependent on experience
Are you available to start immediately in a 3-month contract role, with the potential to become permanent? Our client, a well-established medical specialist practice based in Panorama, is seeking a professional and efficient Receptionist to join their team. The ideal candidate will thrive in a fast-paced environment and be capable of multitasking effectively. In this role, you will be re...
13 days ago

Pastel Accountant â 12-month Contract
Location: Montague Gardens
Salary:
Are you an experienced Accountant and immediately available to take on a 12-month contract to support the Financial Manager? Our client in Montague Gardens is looking for someone confident with numbers and comfortable with the Pastel Accounting system. The role requires experience in the full accounting function including reconciliations, AR, AP, monthly VAT calculations and basic bookkeeping...
14 days ago

Client Lead Converter
Location: Bellville
Salary:
Are you skilled at turning new business enquiries into successful sales? Our client, based near Tyger Valley, is looking for a driven individual with a talent for building strong client relationships. In this role, you'll follow up on warm leads and proactively convert enquiries into confirmed sales opportunities. Comprehensive product training and ongoing marketing support will be provi...
15 days ago