Monitoring & Reporting- Evidence Checkers

SUMMARY:
JOB PURPOSE
To conduct ongoing and thorough verification and filing of information obtained from a variety of data sources submitted by project partners. In addition, it is to ensure that all participants in the various supported programmes are authentic and have received the services as reported by project partners.

POSITION INFO:
MINIMUM REQUIREMENTS

• Higher Certificate/ Advanced National Certificate (NQF 5) / National Diploma (NQF 6) in Economics or Monitoring & Evaluation or Data Quality or Finance or Accounting/ Bookkeeping or Public Management/ Administration, Auditing or related qualification.
• A minimum of 2 years’ experience in an administration/ finance/ Monitoring & Evaluation position.
• Proven relevant experience as a data quality auditor/verifier will be an added advantage.

• Conduct thorough data verification of all data to ensure all data captured on the databases is accurate and valid.
• This includes comprehensive checking of reported data against source documents.
• Assess the accuracy and completeness of the source documents and highlight discrepancies.
• Conduct telephonic authentication of programme participants and document the support received by the programme.
• Log all calls made on the official call log.
• Verify all reported data against participant training registers and timesheets.
• Record the errors that are identified as per the error log process

• Produce verification and error reports for the Team Leader.
• Follow up on any outstanding evidence that was flagged for correction or update.
• Keep track of the evidence and documentation being submitted and returned. Communicate all data discrepancies to the Team Leader on time.
• Participate in meetings and follow-ups with both internal and external stakeholders where applicable.

• Maintain file-naming protocols and maintain accurate records in the document storage facility.
• Provide general administrative support to the team and the Team Leader as required. Collate, distribute and file learning reports from client feedback, case studies, reviews and project evaluations.
• Where required, assist the Team Leader and team in research projects on job creation, employment and systemic change, and collect, collate, distribute and file reports.