Monitoring & Reporting Specialist

SUMMARY:

JOB DETAILS 

Purpose

To monitor and track the performance of a portfolio of Jobs Fund projects, to provide regular reporting on their progress, and to conduct/manage knowledge-generating projects (e.g. evaluations, case studies, etc.), which would include the development of key documents to promote the lessons learned by the organisation.

1. Projects Monitoring and Reporting Planning
2. Projects Monitoring and Reporting Administration
3. Monitoring and reporting capacity development and learning
4. Monitoring and reporting processes and tools research and development

POSITION INFO:

Behavioural Competencies

• Client Service Orientation: Client-service orientation implies helping or serving others, to meet their needs. It means focussing on discovering those needs, figuring out how to best meet them as well as putting into practice the Batho Pele spirit. The term "clients" refers to both internal and external dents. (Competent level)
• Effective Communication: Ability to transmit and receive information clearly and communicate effectively to others by considering their points of view to respond appropriately. This may involve listening, interpreting, formulating and delivering: verbal, non-verbal, written, and/or electronic messages. It includes the ability to convey ideas and information in a way that brings understanding to the target audience (Competent level)
• Information Sharing: Both the motivation to expand and use one''s knowledge and the willingness to share this knowledge with others (Competent level)
• Integrity / Honesty: Contributes to maintaining the integrity of the organisation; displays high standards of ethical conduct and understands the impact of violating these standards on an organisation, self, and others; is trustworthy (Competent level)
• Networking and Influencing: Establishes, maintains and utilizes a relevant network of contacts in order to keep a pulse on public, political and internal issues and make informed decisions. It implies an intention to persuade, convince, influence, or impress others in order to meet the intended objectives (Competent level)
• Organisational Awareness: The ability to understand and learn the power relationships in one’s own organisation or in other organisations. This includes the ability to identify the real decision makers; the individuals who can influence them; and to predict how new events or situations will affect individuals and groups within the Department (Competent level)
• Problem Solving and Analysis: The ability to understanding a situation, issue, problem, etc., by breaking it into smaller pieces, or tracing the implications of a situation in a step-by-step way. It includes organizing the parts of a problem, situation, etc., in a systematic way; making systematic comparisons of different features or aspects; setting priorities on a rational basis; and identifying time sequences, causal relationships, or if-then relationships. Create timely and well developed solutions by examining alternatives, risks and consequences (Competent level)
• Resource Planning: Organizes work, sets priorities and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organisations or parts of the organisation to accomplish goals; monitors progress and evaluates outcomes (Competent level)
• Results Orientation: Concern for holding yourself and others accountable for achieving results or for surpassing a standard of excellence. It includes the process of setting measurable objectives, implementing change and then checking back to determine the effect of your efforts. The standard may be one’s own past performance (striving for improvement); an objective measure (results orientation); outperforming others (competitiveness); challenging goals one has set, or even what anyone has ever done (innovation) (Competent level)
• Systems Thinking: Orientation to think in system-wide terms with regards to functions or divisions within the organisation. This includes spotting opportunities to connect the initiatives underway in other areas or proactively sharing information or resources that can be seen to have relevance and impact for others. (Competent level)
• Vision and Purpose: Modelling and promoting high personal and professional standards that support the organisation’s vision, mandate and values. Sharing goals, objectives and ideas to encourage others to commit to and be enthusiastic about realising the vision. (Competent level)

Knowledge Competencies

• Computer Literacy: Knowledge and ability to use computers and technology efficiently. Refers to the comfort level someone has with using computer programs and other applications associated with computers (MSOffice, Internet, email).  Includes the ability to learn new applications associated with the business (Competent level)
• Data Analysis: Relevant experience and knowledge on how to collect reliable, valid and accurate data and perform objective analysis (Competent level)
• Database Management: Knowledge of the principles, procedures, and tools of data management, such as modelling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data disposal, and data standardization processes. (Competent level)
• Development Financing: Knowledge of development financing approaches and methods including the financing of long-term projects and public services based upon a non-recourse or limited recourse financial structure, in which project debt and equity used to finance the project are paid back from the cash flow generated by the project  (Competent level)
• Economic Development: Knowledge of South African economic development policies and programmes with a specific focus on approaches and methodologies to making markets work for the poor. (Intermediate level)
• Monitoring, Evaluation and Reporting: In-depth knowledge of establishing monitoring and evaluation frameworks and indicators, and development and implementation of qualitative and quantitative monitoring, evaluation and reporting approaches, methodologies and tools (Competent level)
• General Knowledge: Knowledge of the tiers and sectors of government and inter-governmental relationships, and the economic and social development priorities and programmes of national, provincial and local governments (Competent level)
• Grant Management: Knowledge of grant funding (non-repayable funds) approaches and methods and the regulatory environment governing the management of public funds. This includes knowledge of the South African grant funding reforms initiative and grant management systems (Competent level)
• Information Management: The ability to gather, prepare, house and share the organisationally-relevant information produced or found through work in a manner that creates easy access and understanding, and that informs and educates the reader regarding the subject.  (Competent level)
• Labour Markets: Knowledge of how labour markets work and the current active labour market policy interventions (Competent level)
• Legislative Knowledge: Knowledge of the regulatory environment and processes regarding the implementation of policies, legislation and services delivery programmes, and knowledge of the PFMA and NT regulations pertaining to the Jobs Fund  (Competent level)
• Project Management: Knowledge of project management principles, methods, or tools for appraising, conceptualising, structuring, scheduling, coordinating, and managing projects and resources, including monitoring, evaluating and reporting on project impact, costs, work, and contractor performance (Competent level)
• Public Finance Economics: Knowledge of field of economics that studies government activities and the alternative means of financing them. (Intermediate level)

Qualifications

• Degree in Economics, Social Sciences or related field
• Post graduate qualification in monitoring and evaluation, and/or statistical analysis an advantage

Experience

• 6 – 8 years'' experience in monitoring, measurement and evaluation of development programmes / projects, at least two of which at management level
• Experience in the public service is an advantage

Should you meet all the requirements and wish to apply, please send your latest CV and motivation to --------Please upload your CV here-------->

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