National Payroll and Admin Manager

SUMMARY:

A leading workforce solutions company, driven to grow people, businesses and economies through connections that allow them to realize their potential has an exciting opportunity for a National Payroll and Admin Manager  in Gauteng

Job Purpose

Overall responsibility and accountability for the Distribution Centre’s...

POSITION INFO:

A leading workforce solutions company, driven to grow people, businesses and economies through connections that allow them to realize their potential has an exciting opportunity for a National Payroll and Admin Manager  in Gauteng

Job Purpose

Overall responsibility and accountability for the Distribution Centre’s payroll support services and the primary goal of running efficient and accurate payroll support hubs. To lead a team of payroll team and collaborate with other departments to manage payroll-related functions, compliance, and reporting. The management of all the end-to-end Accounting and Administration functions nationally across all Regions and the management of payroll teams. Management of all Admin teams across all branches nationally, and ensure that all Accounting/Administrative/Payroll functions within the admin and payroll environment are effected accurately and efficiently and that all related deadlines are met and effected within the required time constraint. Ensure that the Admin Payroll teams across the country always act in the client's and the company's best interests, ensuring a professional environment.

• Bachelor's degree in Business Admin, and/or a related
• Certification in payroll management advantageous
• Payroll/Admin management experience essential with at least 5 years in a management role
• TES industry payroll experience advantageous
• Strong understanding of labour laws, tax regulations, and compliance issues.
• Knowledge of payroll software and systems
• Experience in payroll processes, and procedures

Payroll Management

• Oversee the end-to-end payroll process within the DC, ensuring accuracy and compliance with relevant laws and regulations.
• Ensure the optimum staffing of the national payroll department taking into account the efficiency drive and associated outcomes required.
• Reduce the incidence of payroll errors, by monitoring error reports, and streamlining processes.
• Implementing exception reporting
• Oversee the set-up of new payrolls and Projects,
• Ensure the effective and efficient running of the regional payroll department through the Senior Client Administrators.
• Verify and reconcile payroll data, including hours worked, overtime, bonuses, and deductions.
• Ensure calendars are correct, and all parties are aware of time frames
• Drive automation of payroll and provide into the various automation-related projects as well as end-to-end testing.
• Addressing challenges with regard to timesheet information received from operations and providing recommendations on streamlining.
• Drive standardization as a general business imperative.
• Drive compliance deadlines, procedures, adjustment/credit notes, and limits of authority.
• Conduct weekly/monthly meetings with the Finance Manager to give feedback on the payroll process and flag areas of concern.
• System Changes: Project management activities (data collection, analysis, manipulation, and interpretation), including keeping various stakeholders up to date with key milestones.
• Manage the work allocation to the support team assigned to projects
• Maintain proactive communication with both internal and external stakeholders on the status of projects
• Preparation of task lists and project plans for new projects
• Attending Project meetings as scheduled with clients

Admin Management

• Process Sales Orders and invoices on a weekly basis
• Ensuring that all bill backs are done timeously
• Keep track of all billable creditor invoices that need to be on the bill to the client
• Monitoring of the age analysis on a daily basis in order to prioritise collections
• Ensure the invoices are correct (example: PO number is correct, Vat No, Delegate name on the invoice are correct)
• Ensure all processes relating to debtors are dealt with effectively with the SOP
• Partner with the AR team on any outstanding amount on account for resolution
• Processing and sending statements of accounts to Client on a weekly basis
• Ensure the AP department processes all TES invoices.
• Ensure that the GL codes are correctly recorded on the invoice
• Ensure invoices are approved by all relevant parties
• Ensure that Agencies comply with the on boarding procedures and requirements as per SO

Client Relationship Management

• Build and maintain strong relationships with internal and external clients, addressing their needs and concerns promptly.
• Ensure high levels of customer satisfaction through effective communication and service excellence.
• Resolve customer complaints and implement measures to prevent recurrence

Reporting

• Distribute monthly Red Flag payroll accuracy reports and actively engage the DC Executive and ME on improvement suggestions and initiatives.
• Actively engage with the DC Executive and ME on an ongoing basis to refine and improve current processes.
• Develop and distribute Dashboards that provide a high-level overview of the National optimised payroll’s efficiency which includes data relating to the volume of payrolls processed vs cost structure as well as accuracy indicators.
• Ensure that feedback loops exist for the DC Executive/Finance Manager and ME to escalate operational business obstacles and develop practical solutions to benefit operational effectiveness.
• Prepare and submit payroll-related reports to the relevant parties
• Ensure Ops report is updated weekly;
• Validate all costs and hours and analyse figures on the operations report year on year to ensure cost ratios are in line;
• Ensure accurate control sheet for all distribution centre’s is update

Audit and Quality Control

• Implement audit processes to validate payroll and admin data accuracy and compliance.
• Identify and address discrepancies and errors promptly.
• Ensure an updated set of Admin and Payroll-related SOPs exist and that stakeholders have been made aware of their relevance and have a full understanding of the requirement.
• Ensure adherence to the policies through liaising with all stakeholders; coordinate and monitor compliance through a series of both internal and external audits.
• Act as the National point of contact for any Admin and Payroll-related findings in the above-mentioned audits and make recommendations on any action points required.
• Constantly monitor Admin and Payroll-related activity on a national basis and highlight any trends to the Executive/Finance Manager that may present future business risk in any form.
• Ensure adherence to minimum rates.
• Identifies and implement improvements to processes and procedures to achieve optimum control and efficiency
• Monitor and ensure that payroll and admin processes and procedures are implemented and adhered to

People Management

• Responsible for establishing a positive work environment that results in a committed, motivated, productive business unit and optimal retention of people
• Drive transformation in the payroll team ensuring recruitment of high-calibre people aligned to the achievement of the ACMS Employment Equity targets and goals
• Daily management and coaching of direct reports
• Ensure adherence to all HR policies, processes and SOPs
• Ensure the required payroll team performance management, talent development, and succession plan processes are in place, and supported by individual development plans for each employee
• Ensure team members are appropriately trained and developed to fulfil their roles and drive a learning culture in the business unit
• Ensure that the nationally optimized payroll team is adequately skilled to perform their tasks efficiently and to coordinate any training requirements that may be evident.
• Manage all resources of the department to achieve business objectives

NB! This job is now closed. You can apply for other jobs by uploading your CV.