Office Administration Clerk

SUMMARY:
Sydsen Recruit is hiring!

Job Title: Office Administrator (Full-Time)

Location: George, Western Cape

Working Hours: Monday – Friday, 8:00 am – 5:00 pm (with after-hours communication availability)

POSITION INFO:

Job Overview

Key Responsibilities

• Collect, organize, and file all administrative paperwork (physical filing)
• Order, track, and control stationery and cleaning supplies
• Oversee office housekeeping and ensure tidiness
• Prepare and manage Excel-based reports and sheets
• Reconcile control accounts and handle account allocations
• Process and allocate customer payments (Sage)
• Capture and issue invoices (Sage)
• Manage credit notes and liaise with banks (progressive task)
• Match invoices to GRV’s and confirm paperwork completion
• Administer time and attendance system (IQTech)
• Process staff hours and payroll (Excel)
• Maintain staff communication, notices, and filing systems (Microsoft & Outlook)
• Process remittances and handle email correspondence (Outlook)
• Liaise with debtors/creditors
• Compile and submit weekly/month-end reports (Excel/Symphony/Namos)
• Coordinate SHEQ files and Seattle variance control
• Handle Dept. of Labour and staff file administration
• Act as liaison between internal teams and external accountants
• Track supervisor incentive activities

Requirements

• Based in or willing to relocate to George
• Willing to work occasional weekends
• Proficiency in Excel, Outlook, Sage, and general Microsoft Office
• Experience with IQTech, Symphony, Namos, and Q-Pro is an advantage
• Strong administrative, filing, and communication skills
• Able to work both independently and as part of a team
• Motivated, energetic, and adaptable
• Open to learning and growing within the role

Benefits

• Half-month annual bonus
• 15.5% Provident Fund saving
• Role includes 50% standing / 50% sitting work