Office Administrator - Franschhoek

SUMMARY:
Our client outside Franschhoek is looking for a Office Administrator.

The Organising Anchor supports the smooth running of the office and provides administrative assistance to the Founders and Management team.

Working within the ‘Back of House’ office team this role ensures day-to-day administrative systems run efficiently while supporting the hospitality and farm teams behind the scenes. 

The position requires a highly organised, proactive and reliable individual who is comfortable managing multiple responsibilities and maintaining clear systems in a dynamic 
environment.

POSITION INFO:
Qualities & Skills
Highly organised with strong attention to detail.
Able to work independently and manage multiple priorities.
Excellent communication skills and spoken English.
Strong time management and problem-solving ability.
Proficient in Microsoft Word, Excel and Outlook.
Previous administration experience required; hospitality experience preferred.

Responsibilities:
Office & Administrative Support
Manage general office administration and reception, including screening incoming calls.
Maintain the organisation and tidiness of the office.
Order and manage office and administrative supplies.
Provide general administrative support to the office, hospitality and farm teams.
Assist the Founders with personal administration including travel bookings, errands and other requests.

Deliveries & Operational Coordination
Receive supplier deliveries and notify relevant departments.
Communicate with gate security regarding supplier and visitor arrivals.
Assist with stock administration where required.
Support Finance with maintaining the fixed asset register.

HR, Health & Safety Administration
Support Health & Safety representatives with administration and orders.
Assist HR with training scheduling and personnel administration.
Maintain organised digital and hardcopy filing systems.

Financial Administration
Assist Finance with collecting supplier invoices and statements.
Support supplier reconciliations where required.
Complete credit applications and assist with company contracts.
Maintain organised financial documentation and records.

We Offer
The opportunity to join a globally recognised regenerative farm and hospitality concept.
A supportive and dynamic office environment within a purpose-driven organisation.
Benefits including a pension fund and medical aid contribution.
A daily home-cooked, nourishing meal.

Please send cv, qualifications, references, salary expectation and photo to: