Office Administrator (Office Coordinator / Secretary) KZN

Recruiter:

IOCO

Job Ref:

iOCO00772

Date posted:

Wednesday, April 28, 2021

Location:

Durban, South Africa

Salary:

Negotiable

SUMMARY:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, cust...

POSITION INFO:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone

Skills and Experience:

Essential Experience:

3 years min office administration, coordination and secretarial experience.

Essential Qualifications:

Matric certificate

Preferred Qualifications:

Matric certificate with an NQFÂ Level 2 or 3 inÂ Business Administration

Key Accountabilities:

KPA''s:

Acting as a first point of contact: dealing with correspondences e-mails and phone calls
Booking and arranging travel, transport and accommodation
Planning and arranging of events, including organising catering
Collating and filing expenses and billing cycles
Manages reception area and attending to visitors
Implementing and maintaining procedures/administrative systems
Typing, compiling and preparing (Printing Binding) reports, presentations and correspondences
Maintains stock lists and orders office supplies as needed
Creating agendas and minute taking.
Managing diaries and organising meetings and appointments, often controlling access to the manager
Assists in purchase orders and invoicing
Completing tender documentation â?? Co-ordinating and arranging deliveries thereof.
Pool car tracking, booking, licencing
All project administration ie. Letters of Appointments, sub-consultant Agreements (If applicable)
Debtor Follow ups
Liaising with staff, suppliers and clients
Managing databases and filing systems, including ISO 9001 systems.
Miscellaneous office tasks to support the office and the manager

Personality and Attributes:

Character Traits:

Positive attitude
Friendly disposition and willingness to assist
Customer orientated
Well organized and detail orientated
Good telephonic etiquette

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Office Administrator (Office Coordinator / Secretary) KZN

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