Office Administrator (Office Coordinator / Secretary) KZN

Recruiter:

IOCO

Job Ref:

iOCO00772

Date posted:

Wednesday, April 28, 2021

Location:

Durban, South Africa

Salary:

Negotiable

SUMMARY:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, cust...

POSITION INFO:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone

Skills and Experience:

Essential Experience:

3 years min office administration, coordination and secretarial experience.

Essential Qualifications:

Matric certificate

Preferred Qualifications:

Matric certificate with an NQFÂ Level 2 or 3 inÂ Business Administration

Key Accountabilities:

KPA''s:

Acting as a first point of contact: dealing with correspondences e-mails and phone calls
Booking and arranging travel, transport and accommodation
Planning and arranging of events, including organising catering
Collating and filing expenses and billing cycles
Manages reception area and attending to visitors
Implementing and maintaining procedures/administrative systems
Typing, compiling and preparing (Printing Binding) reports, presentations and correspondences
Maintains stock lists and orders office supplies as needed
Creating agendas and minute taking.
Managing diaries and organising meetings and appointments, often controlling access to the manager
Assists in purchase orders and invoicing
Completing tender documentation â?? Co-ordinating and arranging deliveries thereof.
Pool car tracking, booking, licencing
All project administration ie. Letters of Appointments, sub-consultant Agreements (If applicable)
Debtor Follow ups
Liaising with staff, suppliers and clients
Managing databases and filing systems, including ISO 9001 systems.
Miscellaneous office tasks to support the office and the manager

Personality and Attributes:

Character Traits:

Positive attitude
Friendly disposition and willingness to assist
Customer orientated
Well organized and detail orientated
Good telephonic etiquette

Â

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Office Administrator
Location: Cape Town
Salary:
office administrator with basic bookkeeping knowledge required in the Northern Suburbs of Cape Town.
5 days ago

Office Administrator - Franschhoek
Location: Franschhoek
Salary:
Our client outside Franschhoek is looking for a office administrator.The Organising Anchor supports the smooth running of the office and provides administrative assistance to the Founders and Management team.Working within the ‘Back of House’ office team this role ensures day-to-day administrative systems run efficiently while supporting the hospitality and farm teams behind the scenes...
6 days ago

Receptionist / Office Administrator
Location: Durban
Salary:
We are currently looking for a Receptionist/office administrator to provide efficient front-desk reception services and administrative support to ensure smooth day-to-day office operations in a manufacturing environment.
6 days ago

Finance Administrator & Office Manager
Location: Cape Town
Salary:
Are you a highly organised finance professional who enjoys combining numbers, people, and office operations? This is a handsâon role for a detailâdriven individual who thrives in a busy, multiâfunctional environment. This role blends finance administration, office management, and personnel administration, supporting both the Finance function and the smooth running of the office. You wil...
6 days ago

Receptionist & Office Administrator
Location: Sandton
Salary: 180000 Annually
Our fleet management client seeks a highly organised and professional office administrator & Receptionist to join their Head office team in Midrand. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the first point of contact, and takes pride in keeping operations running smoothly.
11 days ago

Executive Assistant & Property Support Administrator - Steenberg/Westlake/S-Subs (office-based)
Location: Westlake
Salary: R30k - 35k per month
Executive Assistant & Property Support administrator - Steenberg/Westlake/S-Subs (office-based) R
11 days ago

Senior Office Administrator
Location: Johannesburg
Salary: Market-related
Join the team to manage customer orders, internal reporting, and project coordination for a specialized climate engineering firm. Craighall, Johannesburg. Specialised Climate Engineering. 7:30 - 17:00. R450K - R650K CTC (includes benefits).
11 days ago

PAM 18189 - Office Administrator (Manufacturing) – Cape Town
Location: Capetown
Salary: R15K – R20K CTC
office administrator (Manufacturing) – Cape Town
11 days ago

Office Administrator
Location: Durban
Salary: 20 000
Durban North. An established and purpose-driven NPO is looking for a vibrant, highly organised office administrator to join their passionate team. This is an exciting opportunity for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly across administration, finance, and HR support.
11 days ago

OFFICE ADMINISTRATOR (CAPE TOWN)
Location: Cape Town
Salary:
We are seeking a proactive office administrator to manage daily administrative functions and ensure smooth office operations. The role involves handling reception duties, coordinating installations, managing reports, and supporting internal teams while maintaining a high level of professionalism and efficiency.
12 days ago

Office Administrator (Office Coordinator / Secretary) KZN

Similar jobs you might be interested in:

Create a free job alert for Office Administrator (Office Coordinator / Secretary) KZN in Durban