Office Administrator (Office Coordinator / Secretary) KZN

SUMMARY:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, cust...

POSITION INFO:
The Role:

Engineering Consultancy requires a dynamic Office Administrator to ensure proper flow of office procedures, and support to the office manager by carrying out general office duties.

The Office Administrator is required to also maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone

Essential Experience:

• 3 years min office administration, coordination and secretarial experience.

Essential Qualifications:

• Matric certificate

Preferred Qualifications:

• Matric certificate with an NQF Level 2 or 3 in Business Administration

KPA''s:

• Acting as a first point of contact: dealing with correspondences e-mails and phone calls
• Booking and arranging travel, transport and accommodation
• Planning and arranging of events, including organising catering
• Collating and filing expenses and billing cycles
• Manages reception area and attending to visitors
• Implementing and maintaining procedures/administrative systems
• Typing, compiling and preparing (Printing Binding) reports, presentations and correspondences
• Maintains stock lists and orders office supplies as needed
• Creating agendas and minute taking.
• Managing diaries and organising meetings and appointments, often controlling access to the manager
• Assists in purchase orders and invoicing
• Completing tender documentation â?? Co-ordinating and arranging deliveries thereof.
• Pool car tracking, booking, licencing
• All project administration ie. Letters of Appointments, sub-consultant Agreements (If applicable)
• Debtor Follow ups
• Liaising with staff, suppliers and clients
• Managing databases and filing systems, including ISO 9001 systems.
• Miscellaneous office tasks to support the office and the manager

Character Traits:

• Positive attitude
• Friendly disposition and willingness to assist
• Customer orientated
• Well organized and detail orientated
• Good telephonic etiquette

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.