Office Administrator - SAP Experience

Office Administrator

Purpose

Ensure all administrative processes within span of control are dealt with effectively and efficiently.

Job Specification

The following Key Performance Areas are covered by the position:

General Administration

Ensure the effective and efficient execution of all reconciliations under span of control.

All administration functions related to the cash sale account.

Reconciliation and controlling of Petty Cash.

Assist with the releasing of credit notes as per company policies and procedures.

Maintain and order stationary and office equipment.

General administration (includes electronic, manual filing, reports and data input).

Attend to instructions to discard documentation in accordance to company procedures.

Resolve queries on outstanding documentation for payables.

Processing of Sundry and other related Purchase Orders.

Receipting of Supplier Invoices against the Purchase Orders.

General admin functions including laminating, typing, reports, arranging of courier requirements.

Answering and screening of telephone calls at reception on a rotational basis.

Relieve for Cashier position (when required).

Daily Banking

Obtain, check and refine information. Collate and submit reports as per organisational requirements.

Run data exception reports and take corrective action.  Conduct document control spot checks.

Required Qualifications / Experience

NQF level 4-5 Grade 12

5 years experience in an admin environment - tertiary education an advantage

Ability to take responsibility and accountability

Be able to work under pressurized results driven environment

Must be computer literate - MS Outlook, Word and Excel

Sound proven knowledge on SAP system

Excellent communication and interpersonal skills

Must be self-motivated, organised and manage time efficiently