SUMMARY:
We are seeking an Office Administrator (Security Industry) for a 1-year fixed term contract (with possibility of renewal), based in KuGompo City, Eastern Cape
*Candidates without the security industry experience will not be considered.
POSITION INFO:
Applicants are required to meet the following criteria: Grade 12 with 2+ years security administration experience in a security company, including officer rosters, attendance records, client documentation and security compliance records Practical experience using payroll software, processing payroll and reconciling payroll inputs and reports Proficiency in Microsoft Word, Excel, Outlook and electronic filing systems Ability to prepare professional correspondence, maintain registers and check supporting documents accurately Good written and verbal communication and confident telephone and reception skills Ability to organize competing tasks, meet deadlines and handle confidential information responsibly Preferred qualifications and experience Certificate or diploma in office administration, business administration or a related field Experience administering multiple security sites and maintaining security officer personnel and deployment records Experience supporting tender submissions, contract registers, payroll admin and basic bookkeeping Familiarity with security industry compliance documentation & roster \/ attendance systems. Required competencies Accuracy, organisation and consistent follow-through Professional conduct, discretion and sound judgement Customer service, teamwork and effective communication Ability to identify missing information and escalate issues promptly Performance measures Accurate and timely payroll processing, reconciliations, payslips and administrative reports Complete, current and easily retrievable files and registers Early escalation of contract expiry dates and outstanding compliance documents Prompt handling and follow-up of enquiries and management instructions Accurate purchase and invoice records with the necessary approvals The successful applicant would be responsible for, but not limited to: Manage reception, telephone calls, emails, visitors and general office correspondence Maintain organized electronic and physical filing systems, including client, supplier, contract and operational records Keep a contract and compliance register; track expiry dates, addenda and outstanding documents and alert the responsible manager Collect and verify timesheets, attendance records, rosters, overtime and leave documentation; resolve discrepancies with Operations and HR before payroll deadlines Prepare and process payroll on the payroll system, including authorised earnings, deductions, employee changes and payslips; submit payroll reconciliations for approval before payment Prepare letters, reports, meeting agendas and minutes and maintain an action register Coordinate meetings, travel, accommodation, stationery and other office requirements within approved budgets Prepare and track quotations, purchase requests, orders and invoices; obtain approvals and forward supporting documents to Finance Support tender submissions by compiling approved documents, checking completeness and monitoring deadlines Maintain registers for office assets, equipment and supplies and coordinate servicing or repairs Receive client enquiries and service requests, log & refer to responsible person and follow up Protect confidential employee, client and third-party information and follow approved procedures for sharing documents and using storage device Salary: Market related as per Bargaining Council rates To apply email detailed CV and supporting documentation through to If you have not received a response within 7 working days, please consider your application unsuccessful
