Office Co-ordinator

SUMMARY:
An innovative technology solutions, including intelligent document processing company in Pretoria is looking for an Office & Executive Support Coordinator

POSITION INFO:
Job Title: Office & Executive Support Coordinator
Reporting to: Two Senior Managers
Location: Pretoria
Employment Type: Full-time

Role Overview:
As the Office & Executive Support Coordinator, you will serve as the personal and administrative assistant to two senior managers, while also overseeing the smooth running of clients day-to-day office operations. This multifaceted role also includes maintaining our online presence, updating client-facing platforms, coordinating internal and external events, and ensuring an outstanding first impression for visiting clients.

Key Responsibilities:
Executive & Administrative Support:
Manage schedules, meetings, travel arrangements, and communications for two senior managers.
Prepare presentations, reports, and documentation as required.
Ensure timely follow-up on delegated tasks and deliverables.
Office & Operational Coordination:
Oversee general office operations including supplies, facilities, and service providers.
Coordinate with IT and other vendors to maintain operational readiness.
Maintain an organised office environment aligned with company culture and values.

Digital Content & Online Presence:
Update company website and intranet with announcements, product updates, and client-facing content.
Manage social media channels (LinkedIn, X, etc.) with relevant, brand-aligned posts.
Assist with content creation and publication of newsletters and product materials.
Client Interaction & Onboarding Support:
Welcome and host visiting clients at the office.
Assist with compiling user manuals, training documentation, and help guides for clients product suite (e.g., Leap, Flux, Vantage, Conserve, xPlore).
Provide online help material and coordinate with support teams to ensure prompt response to client queries.

Event Planning:
Organise and coordinate company and client events, both online and physical.
Handle logistics, communications, and post-event wrap-ups.

Required Skills & Qualifications:
Proven experience as a personal assistant, office coordinator, or similar role.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency with MS Office Suite, basic website CMS tools, and social media platforms.
Familiarity with content/document management platforms or enterprise software is advantageous.
High emotional intelligence and professional interpersonal manner.

Desirable Attributes:
Tech-savvy, adaptable, and proactive.
Understanding of AI, document management, or automation technologies is a plus.
Ability to maintain confidentiality and discretion with sensitive information.
Keen eye for detail with a customer-centric mindset.