Office Coordinator

Recruiter:

HR Genie

Job Ref:

Office Coordinator

Date posted:

Wednesday, May 21, 2025

Location:

Johannesburg, South Africa

Salary:

Market related

SUMMARY:
Our client is looking for a proactive and well-organized Office Coordinator to manage the front offi

POSITION INFO:

Our client is looking for a proactive and well-organized Office Coordinator to manage the front office and ensure smooth daily operations at their Johannesburg office. The ideal candidate will be the first point of contact for visitors and staff, providing exceptional administrative support and maintaining an efficient, professional, and welcoming work environment.

Responsibilities

Greet and welcome visitors, ensuring a professional and friendly front desk experience
Manage incoming calls by answering, screening, and redirecting as needed
Maintain a clean, organized, and presentable reception area
Oversee contractors, maintenance teams, and cleaning staff
Handle front-desk tasks such as distributing correspondence and managing deliveries
Coordinate internal office events and activities
Manage boardroom bookings and ensure maintenance
Monitor and restock kitchen and refreshment supplies (tea, coffee, water, cleaning items)
Execute general administrative tasks including printing, laminating, and filing
Coordinate weekly courier dispatches to stores and monthly document collections
Maintain and control office supply inventory (stationery, toner, groceries)
Track and manage stock for office supplies, marketing materials, and assets
Provide general support to staff and assist with ad hoc administrative tasks as needed

Key Skills

Exceptional verbal and written communication
Strong organizational and time management skills
Ability to work independently and take initiative
Detail-oriented and deadline-driven
Creative problem-solving and a resourceful approach
Effective relationship and solution management
Team player with a professional appearance and attitude
Proficiency in Microsoft Office Suite
Previous experience as a Receptionist, Front Office Representative, or in a similar administrative role
Demonstrated ability to manage responsibilities without supervision

Qualifications

Grade 12 Certificate

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