Office Manager

SUMMARY:
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POSITION INFO:

Well established company based in East London are looking for a dynamic applicant to join their growing team. If you have 3 to 5 years’ experience in a similar role and confident to oversee all aspects of the company then this is the position for you!

HR

• Letters of Appointments
• Contracts (Fixed Term & Permanent)
• Induction meeting with paperwork on employee’s first day
• Leave Applications & Recording
• Disciplinary Hearings
• Letters of increase
• Salaries and wages
• Staff account and loan management

Finance

• UIF, PAYE and SDL (EMP201)
• VAT
• PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Processing on Pastel Evolution
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors

• Supplier applications
• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Reconciling supplier accounts (making & checking payments)
• Processing of stock take counts
• Investigating stock take variances

Debtors

• Account applications, including following up on trade references
• Reconciling debtors accounts
• Submitting of statements for payment
• Overdue account follow ups (weekly)
• Debtors queries

General

• Booking of courier
• Housekeeping supplies
• Ordering of stationery
• Overall management of the office in terms of repairs, maintenance, telephone and IT

And any other tasks necessary for the conduct of the employer's business, as the employer may from time to time direct.

What must be submitted to Management is the following:

1. Daily and Monthly sales reports
2. Weekly Debtors reports and meetings
3. Monthly reports of the turnover
4. Monthly income statements
5. Monthly leave balance reports

Any other tasks necessary for the conduct of the employer's business, as the employer may from time to time direct.

Must be able to work in SAGE Evolution and run VIP Classic payroll, solid understanding of accounting principles and practices (especially statutory deadlines). Good communicator, able to handle reporting feedback

Should you wish to apply please email your CV through to Erin Bentz at

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.