Office Manager

SUMMARY:
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POSITION INFO:

Locally based, well established retailer seeking an Office Manager who can assist all round including general HR, Creditors, Debtors as well as general Finance, housekeeping, staff assistance, stock control, order stationery and overall management of the office in terms of repairs, maintenance, telephone and IT.

• Must hold a Matric, valid drivers license and be Microsoft Office proficient with working knowledge of Pastel (or similar accounting package)

Human Resources:

• Appointment letters
• Contracts
• Induction
• Leave Applications
• Disciplinary hearings
• Increase letters
• Payroll
• Staff account and loan management 

Finance

• UIF, PAYE and SDL (EMP201), VAT, PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Processing on Pastel Evolution
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Creditors , Debtors and Stock Control

• Supplier applications
• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Reconciling supplier accounts (making & checking payments)
• Processing of stock take counts
• Investigating stock take variances
• Account applications, including following up on trade references
• Reconciling debtors accounts
• Submitting of statements for payment
• Overdue account follow ups (weekly)
• Debtors queries

What must be submitted to Management is the following:

• Daily and Monthly sales reports
• Weekly - Debtors reports and meetings
• Monthly - reports of the turnover, income statements, leave balance reports

NB! This job is now closed. You can apply for other jobs by uploading your CV.