Office Manager

SUMMARY:
Our Client is looking for a Office Manager, located in Sandton.

POSITION INFO:
Requirements: Min 2 years proven experience in any admin related role. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and other office productivity tools. Ability to work independently and collaboratively in a fast-paced environment. Familiarity with accounting principles and financial management software is desirable. Excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities: Administrative Support: Provide administrative support to the management team and staff members. Manage phone calls, emails, and correspondence efficiently. Schedule appointments, meetings, and conference calls. Coordinate travel arrangements for employees as needed.

Office Operations: Oversee office supplies inventory and reorder supplies, as necessary. Maintain office equipment and coordinate repairs or replacements. Ensure the office environment is clean, organized, and conducive to productivity. Handle incoming and outgoing mail and packages. Organise and manage social calendar for the Company such as Birthdays, social functions etc

Human Resources Support: Assist with the recruitment process by scheduling interviews and coordinating candidate communication. Maintain employee records and files. Assist with onboarding new hires and conducting orientation sessions. Coordinate employee training sessions and professional development activities.

Financial Management: Assist with expense tracking. Process invoices, expense reports, and vendor payments. Follow up on client payments. Maintain accurate financial records and assist with financial reporting as needed.

Facilities Management: Liaise with building management and vendors to address facility-related issues. Coordinate office maintenance, repairs, and renovations. Ensure compliance with health and safety regulations.

Special Projects: Tender drafting and submissions as requested by management. Assist with special projects and initiatives as assigned by senior management. Conduct research, compile data, and prepare reports as needed.