Office Manager

SUMMARY:
Our client in the FMCG sector based in Port Elizabeth/Gqeberha seeks to employ an Office Manager to join their team.

POSITION INFO:
Minimum Qualifications and Experience:

- Matric
- Excel skills
- Proficient in the use of the Microsoft Office Suite
- Proven experience as office manager or office administrator
- Knowledge of office management responsibilities, systems, and procedures

Soft Skills:
- Telephone and email etiquette
- Professional attitude and appearance
- Ability to delegate
- Excellent written and verbal communication skills
- Excellent time management skills and ability to multi-task
- Strong customer focus
- Attention to detail and problem-solving skills
- Ability to work under pressure
- Friendly and polite nature
- Ability to deal with challenging customers/situations

Main Duties/Key Results Areas:

- Debit cards correlation for sign off and processing
- Debit cards requests and cancellations
- Travel spend reports 
- Archiving – maintaining the archive schedules to make it easier to find information. Making sure archiving is done correctly and in a timely manor
- Licensing of vehicles
- Stand-In for Systems Administrator
- All office management duties will extend across all sites 
- Ensure smooth running of office on a day-to -day basis for all sites
- Manage a team of administrative staff/reception/cleaning staff by assigning and monitoring tasks
- Liaising with staff, suppliers, and clients
- Implementing and maintaining procedures/office administration systems/filing systems
- Check generators on weekly basis to ensure they are in working order, refuel when necessary
- Check buildings on weekly basis to identify any maintenance related issues. Report any issues to the relevant Director and ensure all approved maintenance requests are completed
- Liaise with garden services and ensure that office gardens are maintained on a weekly basis
- Assist with daily stationary requests, issuing items to staff and ensuring that they sign for same
- Manage the day-to-day duties of cleaning staff
- Cell phone accounts to be sent to Director on monthly basis
- Assist with cell phone contract renewals/upgrades/queries when needed
- Carry out monthly insurance checks together with Legal team to ensure all items are correctly listed
- Arrange new file bases and lids when needed
- Manage process: retention, protection, retrieval, transfer, and disposal of records
- Manages budget for office supplies such as consumables, stationary, cleaning supplies etc.
- Check accuracy of service provider recons to ensure they are in line with services rendered
- Water pot plants on weekly basis
- Ensure Hand sanitiser is always available at all offices
- Together with IT, provide HR with new starter costs on monthly basis
- Attend to any Ad hoc duties when needed
- All and any other related tasks and duties as required by the Employer from time to time

NB! This job is now closed. You can apply for other jobs by uploading your CV.