Office Manager

SUMMARY:
A new opportunity has arisen with our client in the FMCG sector for an Office Manager - position based in Gqeberha/Port Elizabeth.

POSITION INFO:
Requirements:

- Matric
- Excel skills
- Proficient in the use of the Microsoft Office Suite
- Proven experience as office manager or office administrator
- Knowledge of office management responsibilities, systems, and procedures

Duties:

- Archiving – maintaining the archive schedules to make it easier to find information should it be needed. Making sure to be archiving correctly and in a timely manor.
- Stand-In for Systems Administrator.
- All office management duties will extend across all sites.
- Ensure smooth running of office on a day-to -day basis for all sites.
- Manage a team of administrative staff/reception/cleaning staff by assigning and monitoring tasks.
- Liaising with staff, suppliers, and clients.
- Implementing and maintaining procedures/office administration systems/filing systems.
- Check generators on weekly basis to ensure they are in working order, refuel when necessary.
- Check buildings on weekly basis to identify any maintenance related issues. Report any issues to the relevant Director and ensure all approved maintenance requests are completed.
- Assist with daily stationary requests, issuing items to staff and ensuring that they sign for same.
- Manage the day-to-day duties of cleaning staff.
- Assist with cell phone contract renewals / upgrades /queries when needed.
- Carry out monthly insurance checks together with Legal team to ensure all items are correctly listed.
- Manages budget for office supplies such as consumables, stationary, cleaning supplies etc.
- Check accuracy of service provider recons to ensure they are in line with services rendered.
- Arranging of business cards and staff uniforms.
- Together with IT, provide HR with new starter costs on monthly basis.
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NB! This job is now closed. You can apply for other jobs by uploading your CV.