Office Manager / Finance Accounts

SUMMARY:
Have you worked for a SME company performing the Office Manager duties alongside managing day-to-day job costings, processing & recording of financial transactions using your Intermediate excel skills?

This is a multi-tasking, deadline orientated position based in Montague Gardens managing financial functions -  quotations, purchases, sales, receipts, payments etc. Extensive liaison with sales reps and reporting into Head Office.

POSITION INFO:
REQUIREMENTS

• Grade 12, Accounting Diploma advantageous
• Finance day-to-day experience with quotations, job costings, invoicing etc.
• Intermediate excel - Formulas and V Lookup
• Bilingual (English – speak / Afrikaans – understand)
• Own transport essential and ability to use initiative and assist in all areas with the sales team and Head Office

• Reporting to Head Office
• Ensure jobs being worked on are updated daily to current fitment status
• Day-to-day job costings & quotations for sales reps
• Debtors and follow up on outstanding accounts
• Manage proforma invoices and request deposits for installations
• Process invoice/credit notes daily & allocation of receipts
• Send final invoice on completion, follow up with clients
• Calculations of monthly payroll and wages
• Invoicing for two branches
• Reconciliations
• Assist clients with telephone enquiries or costings, build sound relationships & enjoy being the go to person when help is needed
• Assisting with HR functions for a staff complement of approximately 25 staff, recording of hours worked
• Opening new staff files, drawing up contracts, issuing of payslips
• Manage registrations of any new Contract Fitters that are required to work on site
• Manage sick leave schedules and HR administration
• Manage rental agreements
• Assist with insurance Claims
• Updating inhouse database
• Ensure Health & Safety data is updated and on file
• Reconciliation of vehicle fleet for 3 branches & manage month end transport invoices