Office Manager / PA - Contract position

SUMMARY:
Are you available to use your professional competent executive assistant experience to manage a busy office and attend to Managers and Directors PA duties. 
Our International Client is based in the Southern Suburbs and needs a PA to fill this position for a four month plus contract.

POSITION INFO:
REQUIREMENTS
Matric plus Tertiary qualification highly advantageous
Professional command of the English language written and spoken
Excellent communication skills
Ability to organise and multi-task requirements
Confidentiality for HR matters
Min 5 years’ experience
Computer Literate with Excel and PowerPoint
 
DUTIES
Office Management:
Arranging meetings and co-ordinating calendars for Managers and office staff
Organisation of bookings for video conferencing and meeting rooms
Answering incoming enquiries
Ordering of stationery and consumables
Liaising with landlord regarding maintenance issues
Organising contractors for various maintenance issues not related to landlord
Management of office cleaning contract
Arranging external meetings venues/conferences/teambuilding as required
Distribution of meeting packs and any other preparatory information requirements for meetings or trips
Catering arrangements for meetings
Managing team events and function requirements
Booking travel arrangements for Domestic & international travel for management and employees
Meeting and greeting limited number of visitors, accepting deliveries etc.
Responsible for issuing of tags and management of access control including parking bays for employees
Maintaining records of various contracts, processing of capex forms etc.
Manage the filing system and medical aid claims – both personal and business
Additional ad-hoc reasonable tasks that are requested for the office or Managers
Employee contract filing, onboarding documentation and new joiner administration
Manage Leave administration and documentation and Payslip distribution
HR policy management and filing of existing and updated policies
Expense claim management – filing and administration
Company document template management – letterheads, LOA templates, Leave templates, Expense Claim templates, etc.
Company document filing and administration

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