Office Manager / PA - Contract position

 

Recruiter:

Time Personnel

Job Ref:

CPT001760/Del

Date posted:

Tuesday, November 2, 2021

Location:

Observatory, South Africa


SUMMARY:
Are you available to use your professional competent executive assistant experience to manage a busy office and attend to Managers and Directors PA duties. 
Our International Client is based in the Southern Suburbs and needs a PA to fill this position for a four month plus contract.

POSITION INFO:
REQUIREMENTS
Matric plus Tertiary qualification highly advantageous
Professional command of the English language written and spoken
Excellent communication skills
Ability to organise and multi-task requirements
Confidentiality for HR matters
Min 5 years’ experience
Computer Literate with Excel and PowerPoint
 
DUTIES
Office Management:
Arranging meetings and co-ordinating calendars for Managers and office staff
Organisation of bookings for video conferencing and meeting rooms
Answering incoming enquiries
Ordering of stationery and consumables
Liaising with landlord regarding maintenance issues
Organising contractors for various maintenance issues not related to landlord
Management of office cleaning contract
Arranging external meetings venues/conferences/teambuilding as required
Distribution of meeting packs and any other preparatory information requirements for meetings or trips
Catering arrangements for meetings
Managing team events and function requirements
Booking travel arrangements for Domestic & international travel for management and employees
Meeting and greeting limited number of visitors, accepting deliveries etc.
Responsible for issuing of tags and management of access control including parking bays for employees
Maintaining records of various contracts, processing of capex forms etc.
Manage the filing system and medical aid claims – both personal and business
Additional ad-hoc reasonable tasks that are requested for the office or Managers
Employee contract filing, onboarding documentation and new joiner administration
Manage Leave administration and documentation and Payslip distribution
HR policy management and filing of existing and updated policies
Expense claim management – filing and administration
Company document template management – letterheads, LOA templates, Leave templates, Expense Claim templates, etc.
Company document filing and administration

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
 
Follow us on Facebook
 
Follow us on LinkedIn
 
--------Please upload your CV here-------->

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

Similar jobs you might be interested in:

Office Manager
Location: Cape Town
Salary:
2 days ago


Office Manager, Maitland (Cpt)
Location: Cape Town
Salary:
18 days ago


Front Desk/Office Manager
Location: Capetown
Salary: R16 000.00 - R20 000.00 per month
Front Desk/office manager
80 days ago


New Business Manager
Location: Capetown
Salary: Market-related
Drive strategic growth and expand market share across Southern Africa.
60 days ago


Lead Yacht Designer Composite & Deck Structures
Location: Capetown
Salary: Market-Related
This senior role will see you supervising both the Composite (2 team members) and Deck (3 team members) design streams within the Drawing office.
72 days ago


Procurement & Sourcing Specialist
Location: Capetown
Salary: Market-related
Join a leading manufacturing and installation company driving operational excellence across Africa.
85 days ago


PPC Search Campaign Manager
Location: Capetown
Salary: Market-Related
This role is part of the growing Performance Media division, managing paid search campaigns across Google (SA360) and Microsoft Ads.
Today


Group Financial Accountant
Location: Cape Town
Salary: 480 000 Annually
food safety and pest control is searching for dynamic and adjustable Group Financial Accountant, to provide financial control support to the group and business units. The best fit candidate should demonstrate excellent problem-solving skills and leadership skills, have experience in reconciliation, forecasting, maintaining precise balance sheets, BBBEE management, compliance, insurance, and report...
1 day ago


Operations Manager
Location: Bellville
Salary: R63.6k per month
Operations manager - Sales Floor Bellville FMCG, Retail, Contact Centre experience R63600 pm.
1 day ago


Operations Manager
Location: Bellville
Salary: R63.6k per month
Operations manager - Sales Floor Call Centre Environment - FMCG Bellville R63600 pm.
1 day ago


Create a free job alert for Office Manager / PA - Contract position in Observatory

Enter your email address below and we will email you similar jobs when they become available:

You can cancel at any time. We will not spam you.
By giving us your email address your agree to our Terms and Conditions