Office Manager / Personal Assistant to CFO & MD

Recruiter:

The Working Earth

Job Ref:

TWE002043/KM

Date posted:

Wednesday, March 18, 2026

Location:

Cape Town, South Africa

Salary:

290000 Annually

SUMMARY:

A wellâestablished company operating within the industrial and trading sector is seeking a highly organised, proactive and versatile Office Manager & Personal Assistant. This role provides executive support to senior leadership while ensuring the efficient running of the office and assisting with key finance and procurement functions.

POSITION INFO:
Responsibilities

Provide executive PA support to the CFO and MD, including diary, travel and meeting coordination.
Prepare presentations, reports, meeting packs and take minutes.
Manage daily office operations, supplies, equipment and service providers.
Maintain office systems, procedures and administrative processes.
Act as the main point of contact for internal and external office queries.
Perform finance-related reconciliations (petty cash, suppliers, expenses).
Assist finance team with monthâend administrative tasks.
Maintain and update the company asset register.
Manage cellphone contracts, upgrades, usage and cost allocations.
Capture finance and procurement data on Sage (invoices, POs, GRNs).
Handle procurement administration including quotations and purchase orders.
Maintain filing systems and compile basic reports for management.

Minimum Requirements

Matric / Grade 12
Diploma/Certificate in Office or Business Administration
3–5 years’ experience as an Office Manager and/or PA at senior executive level
Experience working with Sage
Strong finance administration and reconciliation experience
Proficient in MS Office (Outlook, Excel, Word, PowerPoint)

If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.

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