Onboarding Admin Assistant

Recruiter:

Mayfly Agri (Pty) Ltd

Job Ref:

PTA001595/TR

Date posted:

Thursday, November 6, 2025

Location:

Cape Town, South Africa

Salary:

Market Related

SUMMARY:

A full-service law firm offering legal advice to UK and international businesses as well as individuals and families is seeking an Onboarding Admin Assistant to be responsible for client onboarding, file management, compliance checks, and administrative support while ensuring efficient communication and adherence to internal and external regulations.

POSITION INFO:

Minimum requirements for the role:

Must have Grade 12, a relevant tertiary qualification is advantageous
Solid administrative experience, preferably within a law firm environment
Strong analytical and problem-solving skills
Excellent telephone etiquette with a clear, friendly, and professional communication style
Ability to work under pressure and meet tight deadlines while maintaining high-quality client service
Effective team player with strong collaboration skills
Self-motivated with the ability to work independently and take initiative
Must have proficient IT skills
Must be able to work UK hours

The successful candidate will be responsible for:

Carrying out file opening for the Department.
Onboarding clients in line with internal processes, ensuring relevant paperwork is being completed in a timely manner.
Communicating with clients via email and telephone, including answering calls from clients and transferring them to the relevant fee earner and support staff where required.
Conducting anti-money laundering checks.
Undertaking visual identification verification checks.
Adhering to internal and external compliance requirements.
Maintaining accurate records and performing data entry on internal and external systems.
Liaising with external providers such as the Land Registry on matters where required.
Identifying and suggesting areas for improvement, such as efficiencies to be made to existing processes.
Providing administrative support to the Department where required.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.

Similar jobs you might be interested in:

Quality Data Specialist (Wine industry)
Location: Stellenbosch
Salary:
Our client is seeking a Quality Data Specialist based in Stellenbosch, Cape Town. The ideal candidate will have experience in data management, specification control, and laboratory systems, preferably within the food or beverage manufacturing sector. Strong knowledge of ERP, LIMS, and Microsoft Excel is essential, along with a Diploma or Degree in Information Systems, Quality Management, Data Scie...
6 days ago

Spa & Wellness Manager
Location: Stellenbosch
Salary: Monthly
Spa at a Wine Estate in the Stellenbosch / Brackenfell area is looking for a Spa & Wellness manager. The Spa & Wellness manager will lead the luxury spa and wellness operations at the Estate. The ideal candidate will have a strong background in holistic wellbeing, combining expertise in spa therapies with a deep understanding of movement practices such as yoga, Pilates and funct...
17 days ago

Graphic Designer & Social Media Coordinator
Location: Cape Town
Salary: Monthly
Graphic Designer & Social Media Coordinator – Blackheath, Cape TownMarketing / Creative departmentFull-time | On-site | Junior RoleJoin a leading provider of innovative baking, food service, and packaging solutions, serving both African and global markets. Our client is seeking a creative and motivated Graphic Designer & Social Media Coordinator to bring their brand to life through e...
6 days ago

Onboarding Admin Assistant
Location: Cape Town
Salary: Market Related
A full-service law firm offering legal advice to UK and international businesses as well as individuals and families is seeking an Onboarding Admin Assistant to be responsible for client onboarding, file management, compliance checks, and administrative support while ensuring efficient communication and adherence to internal and external regulations.
28 days ago

Growth Marketing Designer (UI/UX & Product Marketing)
Location: Cape Town
Salary:
Our client, a high-growth FinTech company, is seeking a talented and versatile Growth Marketing Designer to become a cornerstone of their new digital department. This is not a "learn on the job" opportunity; we need a proven expert who can hit the ground running and own the visual narrative of their market-leading payment products from day one. You will be the key player b...
28 days ago

Graphic Designer & Social Media Coordinator
Location: Cape Town
Salary: Monthly
Graphic Designer & Social Media Coordinator – Blackheath, Cape TownMarketing / Creative departmentFull-time | On-site | Junior RoleJoin a leading provider of innovative baking, food service, and packaging solutions, serving both African and global markets. Our client is seeking a creative and motivated Graphic Designer & Social Media Coordinator to bring their brand to life through e...
10 days ago

Graphic Designer & Social Media Coordinator
Location: Cape Town
Salary: Monthly
Graphic Designer & Social Media Coordinator â Blackheath, Cape TownMarketing / Creative departmentFull-time | On-site | Junior RoleJoin a leading provider of innovative baking, food service, and packaging solutions, serving both African and global markets. Our client is seeking a creative and motivated Graphic Designer & Social Media Coordinator to bring their brand to life through engaging visu...
8 days ago

Sales Executive
Location: Cape Town
Salary:
55 days ago

Civil Engineer (Technician/ technologist) - (ECSA Registered or in process) Roggebaai, Cape Town
Location: Cape Town
Salary: 450000 Annually
Civil Engineer (Technician/ technologist) - (ECSA Registered or in process) Cape Town
Today

Professional Civil Engineer - PrEng - ECSA Registered Roggebaai, Cape Town
Location: Cape Town
Salary: 1100000 Annually
Professional Civil Engineer - PrEng - ECSA Registered, Cape Town
Today