PA to 4 Directors

SUMMARY:
Our client seeks a skilled Personal Assistant for their team of 4 Directors.

POSITION INFO:
Our client seeks a skilled Personal Assistant for their team of 4 Directors.

Location: Port Elizabeth

Requirements (Not negotiable):

1. Grade 12
2. MS Office Literacy at an advanced level
3. Secretarial Diploma OR
4. 5 years Secretarial Experience

• Management of incoming and outgoing mail & email
• Electronic diary management
• Typing of client correspondence
• Typing of invoices
• Typing of credit notes
• Sending statements
• Debtor’s recons
• Keeping debtor's age analysis up to date with payments and following up with clients
• Filing of documents on CDM
• Dealing with clients' telephonic and personal queries
• EME certificates
• Maintaining client database
• Printing client files & sending to clients for signature, sending signed copies for their records, and preparing minutes and resolutions.
• Following up on outstanding signed documentation
• Updating directors' locking lists.
• Maintaining the director's timesheets
• Preparation of various documents for new clients
• Preparation of quotes
• Typing of financials when needed
• Maintaining the tracking spreadsheet
• Update registers