PAYROLL ADMINISTRATOR/ACCOUNTANT

Recruiter:

HR Genie

Job Ref:

2525A EG PAY

Date posted:

Sunday, May 4, 2025

Location:

Pretoria, South Africa

Salary:

R43Â 123 per month

SUMMARY:
Processing of Payroll and maintenance and review of accounting records.

POSITION INFO:

Our client with a National footprint is looking for a candidate that can fulfill the following:

Payroll: To fully carry out the payroll function of the Group in collaboration with the HR Team - 60%
Accounting: Responsible for substantially all areas of accounting records and financial reporting in the Institutional Cluster - 40%

Your:

Formal Education:
- Certificate in payroll or equivalent
- Degree in Accounting or equivalent (BCom or BCompt (Acc))
Experience:
- Minimum of 6 years' experience in payroll administration
- Minimum of 5 years' experience in an accounting role

Payroll Duties (Primary Duties):

Philosophy:
- To ensure that payroll information is always correct and checked before being processed
Processes:
- Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
- Prepare monthly maternity leave salary calculations and staff deductions
- Ensure Group policies and procedures are applied and adhere to at all times
- Communicate payroll deadlines, policies and procedures
- Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
- Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
- Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units
- Maintain adequate record-keeping and support for transactions recorded on the Payroll system
- Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour)
- Prepare, reconcile and submit declarations in respect of EMP201's, EMP501's, UIF declarations and Compensation declaration and facilitate payment with the respective business units
- Generate and release employee IRP5's and payslips
- As a key contact, administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
- Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
- Primary liaisons with the PaySpace consultants in respect of the Payroll system
- Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
- Assist with all staff related queries on a daily basis as raised on the ticketing system

Accountant Duties:

General accounting records and reconciliations:
- Reviews cash books and bank reconciliations
- Review the Fixed Assets Register and related reconciliation
- Responsible for performing calculations on routine and non-routine/complex transactions and reviews journal entries posted by bookkeeper
- Prepares balance sheet reconciliation /schedules for account balances for review
- Primarily responsible for the validity, accuracy and completeness of transactions processed in the accounting records in a consistent manner
- Responsible for the accuracy and completeness of intercompany and related party transactions and balances confirmed on intercompany transaction schedules and confirmations together with the bookkeeper
- Review Payroll reconciliation and monthly journal with supporting documentation as prepared by the bookkeeper
- Reviews the age analysis for customer and suppliers to ensure validity, accuracy and completeness and follows up variances timeously
Procurement and suppliers:
- Responsible for reviewing of primary source documents
- Responsible for completing "checks" on completeness of supporting documentation maintained
- Responsible for ensuring that supplier payment terms are monitored and enforced
- Responsible to ensuring customer and supplier accounts are created on Sage X3 timeously
Sales function:
- Prepares and maintains calculations for revenue generated (including supporting documentation)
- Prepares accrued revenue calculations for review
- Performs checks on inputs used for system generated revenue calculations submitted to funds and administrator approved sources (agreements etc)
Cost of Sales function:
- Prepares and maintains referral commission calculations for review and submission to third parties (Interanl & External)
- Prepares accrued variable cost calculations for review
- Ensure payment of referral commission is processed in due time by the bookkeeper
Management information:
- Assist with preparing accurate management accounts, including the update of forecasts, monthly cash flow and all supporting schedules timeously with the assistance of a bookkeeper
- Assist with preparing an accurate budget, including the update of forecasts and all supp

NB! This job is now closed. You can apply for other jobs by uploading your CV.

PAYROLL ADMINISTRATOR/ACCOUNTANT

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