PAYROLL ADMINISTRATOR/ACCOUNTANT

Recruiter:

HR Genie

Job Ref:

2525A EG PAY

Date posted:

Sunday, May 4, 2025

Location:

Pretoria, South Africa

Salary:

R43Â 123 per month

SUMMARY:
Processing of Payroll and maintenance and review of accounting records.

POSITION INFO:

Our client with a National footprint is looking for a candidate that can fulfill the following:

Payroll: To fully carry out the payroll function of the Group in collaboration with the HR Team - 60%
Accounting: Responsible for substantially all areas of accounting records and financial reporting in the Institutional Cluster - 40%

Your:

Formal Education:
- Certificate in payroll or equivalent
- Degree in Accounting or equivalent (BCom or BCompt (Acc))
Experience:
- Minimum of 6 years' experience in payroll administration
- Minimum of 5 years' experience in an accounting role

Payroll Duties (Primary Duties):

Philosophy:
- To ensure that payroll information is always correct and checked before being processed
Processes:
- Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
- Prepare monthly maternity leave salary calculations and staff deductions
- Ensure Group policies and procedures are applied and adhere to at all times
- Communicate payroll deadlines, policies and procedures
- Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
- Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
- Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units
- Maintain adequate record-keeping and support for transactions recorded on the Payroll system
- Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour)
- Prepare, reconcile and submit declarations in respect of EMP201's, EMP501's, UIF declarations and Compensation declaration and facilitate payment with the respective business units
- Generate and release employee IRP5's and payslips
- As a key contact, administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
- Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
- Primary liaisons with the PaySpace consultants in respect of the Payroll system
- Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
- Assist with all staff related queries on a daily basis as raised on the ticketing system

Accountant Duties:

General accounting records and reconciliations:
- Reviews cash books and bank reconciliations
- Review the Fixed Assets Register and related reconciliation
- Responsible for performing calculations on routine and non-routine/complex transactions and reviews journal entries posted by bookkeeper
- Prepares balance sheet reconciliation /schedules for account balances for review
- Primarily responsible for the validity, accuracy and completeness of transactions processed in the accounting records in a consistent manner
- Responsible for the accuracy and completeness of intercompany and related party transactions and balances confirmed on intercompany transaction schedules and confirmations together with the bookkeeper
- Review Payroll reconciliation and monthly journal with supporting documentation as prepared by the bookkeeper
- Reviews the age analysis for customer and suppliers to ensure validity, accuracy and completeness and follows up variances timeously
Procurement and suppliers:
- Responsible for reviewing of primary source documents
- Responsible for completing "checks" on completeness of supporting documentation maintained
- Responsible for ensuring that supplier payment terms are monitored and enforced
- Responsible to ensuring customer and supplier accounts are created on Sage X3 timeously
Sales function:
- Prepares and maintains calculations for revenue generated (including supporting documentation)
- Prepares accrued revenue calculations for review
- Performs checks on inputs used for system generated revenue calculations submitted to funds and administrator approved sources (agreements etc)
Cost of Sales function:
- Prepares and maintains referral commission calculations for review and submission to third parties (Interanl & External)
- Prepares accrued variable cost calculations for review
- Ensure payment of referral commission is processed in due time by the bookkeeper
Management information:
- Assist with preparing accurate management accounts, including the update of forecasts, monthly cash flow and all supporting schedules timeously with the assistance of a bookkeeper
- Assist with preparing an accurate budget, including the update of forecasts and all supp

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