PMO Specialist

Recruiter:

H2R Africa

Job Ref:

JHB000496/DH

Date posted:

Friday, March 25, 2022

Location:

Johannesburg, South Africa

Salary:

Market related Hourly

JOB SUMMARY:
A financial Institute has a contract position for a PMO Administrator

To provide co-ordination services to Project Managers around Project Management and Project Office Methodologies, processes and best practices
Act as the first point on entry of contact for any project/program management queries and be the source of documentation, guidance and matrices on the practice of Project Management within the Company
To provide administrative support to the PMO (Project Management Office)
Assist and/or prepare project portfolio performance reports, dashboards and/or presentations to provide a comprehensive view of the project portfolio
To manage less complex projects as defined by the Company's Project Management Methodology

JOB DESCRIPTION:

PLEASE NOTE THIS IS A CONTRACT POSITION. ONLY QUALIFIED CANDIDATES WILL BE CONTACTED

Project Portfolio Governance Support:

Provide support and guidance to Project Managers and project teams of all functional areas in the proper use of PM tools, the Project Management Methodology
Processes and governance structures
Maintain the current Project Management Methodology processes, PM tools and governance structures and identify opportunities to improve process
Track projects and draw attention to non-compliance (such as milestones, schedule performance, project documentation, etc.)
Facilitate stage gate assurance by applying stage gate criteria where required
Ensure project documentation are updated and available on the Project Management System. Upon completion of a project before project closure compile a project register and conduct an interview with the Project Manager to ensure all information and documentation is referenced correctly, complete and available, this is not only useful for future projects but also extremely important in case of an audit
Perform monthly project quality assurance reviews as required

Project System Administration:

Maintain the project administration system to ensure effective and efficient use of the system
Project document library management in line with PMO standards

Project Portfolio Reporting:

Assist and/or prepare project portfolio performance reports, dashboards and/or presentations to provide a comprehensive view of the project portfolio
Ensure that all portfolio information is updated and current prior to production of reports
Ensure accurate distribution of reports to relevant stakeholders

Project Office Support:

Performing administrative functions concerned with the PMO, programmes/projects such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
Record minutes, decisions, risks, issues and actions at meetings and on time distribution of all documentation & reports
Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
Handle general Project Office communication and administration activities
Prepare, co-ordinate and monitor requests for services/support requests
Administer and process project related invoices and payments
Monitor project budget spend and forecasts on a monthly basis and the ability to report on these accurately
Provide support to the Programme Manager and Project Managers in terms of project budgets/costs
Administration of timesheets

Stakeholder Management:

Perform project and project office communications to project stakeholders
Build and maintain sound relationships with project stakeholders
Understand the deliverables of internal and external project stakeholders and contribute to success through support

Project Management:

Mobilise and manage smaller less complex projects as defined by the Companies project management methodology framework & governance standards from conception to implementation
Ensuring clear definition of the scope, objectives and deliverables
Actively managing changes to the project scope
Actively identify and manage issues and risks
Monitor and control project progress, using the reporting standards as defined by Project Office
Coordinating and leading project communication
Active stakeholder management, continuously manage stakeholder’s expectations and understanding
Producing clear and accurate documentation

Networking:

Cooperate and work with others, encourage a positive team spirit
Exercise considerable degree of initiative in the execution of duties and perform duties independently
Portray a professional image and high degree of social skill when dealing with colleagues and stakeholders
Keep abreast of changes and trends in project management

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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