Part-Time Executive Assistant (Tech-Savvy, Systems-Focused)

Recruiter:

The Legends Agency

Job Ref:

Y66X53W5

Date posted:

Friday, January 9, 2026

Location:

Cape Town, South Africa

Salary:

Market-Related

SUMMARY:
This role provides high-level executive support while leading the development and optimisation of internal business systems.

POSITION INFO:

Part-Time Executive Assistant (Tech-Savvy, Systems-Focused)
Support a UK Founder with Executive Tasks & Business Systems Optimisation
Fully Remote | R17,500 – R22,500 per month (±£730 – £940) | 20 hours per week

About Our Client
Our client is the UKs leading authority in floor safety management, partnering with major players in hospitality, healthcare, retail, and manufacturing. They deliver data-led solutions that reduce slip incidents and improve operational efficiency. With a professional, impact-focused culture, they are known for long-term partnerships, measurable results, and continuous improvement.

The Role: Part-Time Executive Assistant
This role provides high-level executive support while leading the development and optimisation of internal business systems. Working closely with the UK-based founder, you''ll split your time between personal/executive tasks and improving the operational backbone of the business. The position is ideal for someone who enjoys reducing complexity, implementing structure, and leveraging technology to improve workflow.

Key Responsibilities

Provide 3+ years of experience in executive or operations assistant roles
Manage diary entries, reminders, and important personal deadlines
Coordinate school communications, travel, holidays, and logistics
Handle personal admin tasks including bookings, payments, and paperwork
Analyse and optimise existing digital tools, CRMs, and workflows
Create, maintain, and test SOPs, automations, and system integrations
Identify process inefficiencies and recommend improvements
Support operational follow-through, task management, and light coordination

About You

3+ years experience in executive support, operations, or systems-focused roles
Strong tech capability with CRMs, automation tools, and task/project systems
Exceptional organisational skills and attention to detail
Proactive problem solver with strong follow-through
Clear communicator who works well independently
Curious, systems-minded, and motivated by continuous improvement
Comfortable working remotely with some UK hours overlap

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