SUMMARY:
We are seeking an organised, proactive and personable Alumni Officer to build and maintain strong relationships with alumni, parents and staff. The successful candidate will play a key role in alumni engagement, communications, event coordination, database management and the promotion of alumni programmes.
This is an excellent opportunity for someone with strong administrative and communication skills who enjoys relationship-building, event coordination and working independently.
POSITION INFO:
KEY RESPONSIBILITIES Manage incoming and outgoing communications, including personal visits, emails, telephone calls, WhatsApp groups and correspondence. Maintain and strengthen positive relationships with parents, staff and alumni. Maintain, update and improve the alumni database, ensuring contact details and relevant information remain accurate. Plan and coordinate alumni events, including design and advertising, venue bookings, logistics and RSVP management. Provide administrative support to the Alumni Committee, including scheduling meetings, managing supplies and processing invoices. Promote and coordinate alumni programmes, including mentoring initiatives, career services and volunteer opportunities. Manage social media platforms and update the website with relevant news and content. Research alumni demographics, trends and preferences, compiling reports and insights. Assist with the preparation of quarterly Board Reports. Liaise with other tertiary institutions and Year Representatives as required. MINIMUM REQUIREMENTS A bachelor's degree or a similar relevant qualification would be advantageous. Previous experience in an administrative support role. Excellent organisational, planning and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office, Google Workspace and database management. Ability to work independently while collaborating effectively with others. Knowledge of social media platforms and website management would be an advantage. Experience with design tools such as Adobe Creative Cloud and Canva would be beneficial. A valid driver's licence and reliable own vehicle. A valid Police Clearance Certificate, not older than two years, and the ability to comply with child protection policies. WORKING ARRANGEMENT 12 hours per week , spread over three half-days. Primarily on campus, with some flexibility to work from home. Flexible scheduling, generally between 08:00 and 16:00. Occasional evening and weekend work will be required for events. * ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*
