Payroll Administrator (Payspace)

SUMMARY:
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POSITION INFO:

Renowned Company is looking for an experienced Payroll Administrator to join their team.

Requirements:

• Payspace experience is highly advantageous.
• 10+ years payroll experience is essential
• Payroll qualification is highly advantageous
• Matric qualification is essential

Duties:

• Ensure that the services provided by the remuneration department satisfy the needs of the company and employees.
• Ensure that the company policies and procedures are applied correctly and consistently within the remuneration functions.
• Supervise the staff of the remuneration department.
• Administer and submit data into payrolls e.g., New engagements
• Changes to personal data, Discharges, Transfers, Deductions, Allowances, Manual pay adjustments and short payments.
• Calculate and pay Sick pay, leave pay, Maternity benefits, Discharge pay.
• Process the payrolls.
• Print the reports generated by the payrolls.
• Check and sign off payroll run.
• Update Payroll database after pay runs.
• Generate and submit electronic salaries and wages deposit for payment
• Produce and submit electronic General Ledger input to SAP system.
• Produce and submit statutory returns (monthly), for P.A.Y.E., U.I.F., and S.D.L.
• Calculate, balance and generate cheque request and returns for third parties, e.g. Taxes, U.I.F., S.D.L., Garnishees, Pension/Provident Fund, Medical Aid, Loans schemes, Rent & Bonds, maintenance, Trade Union etc.,
• Maintain history records of all third-party payments made.
• Maintain up to date Leave records for all employees (Fortnightly / Monthly) and circulate to the management.
• Do monthly and annual reconciliations for Tax's paid to S.A.R.S.
• Submit all documents relating to Payroll for verification/review to the manager for final approval.
• Do annual reconciliations for IRP5.
• Check and sign off monthly G/L reconciliations.
• Prepare and submit Journal entries as required to correct G/L entries.
• Maintain time and attendance system.
• Maintain employee’s database.
• Produce and distribute time & attendance reports.
• Apply corrections to time & attendance data.
• Fix daily clocking’s and follow up on absenteeism, short hours and overtime worked.
• Authorise payment of overtime, allowances, leave and absences as submitted by departmental manages.
• Produce input files from time & attendance system for input into payroll system.
• Circulate Weekly timesheet to each department and get confirmation on the timesheets.
• Maintain T&A system. Terminations, transfers and loading of staff.
• Management of Bio metric systems, Ensure smooth running of the system, if any issues to report to the management.
• Weekly overtime reporting to the business Heads of Department
• Filing and general queries
• Administration of the Company’s Pension and Provident Funds.
• Administration of the Company’s Sick Fund Schemes.
• Manage and administer Pensioner medical aid membership.
• Administration of the Group's Disability Schemes.
• Administer claims for Disability benefits.
• Reconcile contribution payments and monthly remittance advices.
• Administer withdrawals, retirements, death and funeral claims etc.

 

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