Payroll Assistant

SUMMARY:
Job Title: Payroll Assistant
Department: Finance
Reports to: Payroll administrator
Location: Airport Industria

Function: To assist the Payroll administrator with various payroll functions, processing of payroll and payroll tasks and coordination. Immediately to 30th November 2025

POSITION INFO:
Department: Finance
Reports to: Payroll administrator
Location: Airport Industria

Function: To assist the Payroll administrator with various payroll functions, processing of payroll and payroll tasks and coordination.
Immediately to 30th November 2025

Minimum Required Experience:

• 3 – 5 years’ relevant experience in a similar position
• Knowledge of any and all payroll related procedures
• Proficient in Microsoft packages essential (Word, Excel, PowerPoint, Outlook) and payroll software (VIP Premier)
• Knowledge and experience on biometric systems
• Knowledge and experience iro WCA/Coida claims & website
• Knowledge and experience iro UIF processes etc

• Ability to handle sensitive and confidential information
• Excellent organisational skills - ability to perform tasks in a timely manner, schedule, and stick to deadlines
• Great attention to detail
• Proficient in numbers and figures and analytical acumen
• Has a good understanding of payroll reporting principles and practices
• Strong written and verbal communication skills with an ability to build relationships internally and externally
• Good time management and a problem-solving attitude
• Responds promptly to needs, requests for assistance and meets commitments
• Teamwork – balances team and individual responsibilities
• Ethics – works with integrity
• Oral communication – speaks eloquently and persuasively in all manner of situations
• Judgement – includes appropriate people in decision making and makes such decisions in a timeous manner
• Dependability – follows instructions, responds to direction and takes responsibility for own actions and area of work
• Initiative – able to think outside of the box and well as to offer and ask for help when needed.

• Full payroll function on VIP Premier (monthly & hourly paid employees)
• Termination of employees on VIP and completing all withdrawal forms iro pension & provident funds
• Completing and submitting all UI19 forms (any and all claims)
• Dealing will all UI19 queries
• Importing & exporting hours and reports from the T & A System (biometric)
• Creating shifts etc on T & A systems
• Assist and guide external restaurants with the T & A System to ensure that the system works correctly and are setup correctly
• Validating all documentation iro foreign employees (work permits/passports etc)
• Completing and submitting all new applications iro medical aid/pension fund & provident fund
• Completing and submitting all accident reports iro WCA/Coida claims on the eCoida website
• Following up on above claims
• Reconciling any and all month end reports
• Managing basic office administrative tasks including filing, printing, reporting and emailing
• Assist with monthly reports
• Maintain digital and physical payroll records
• Assist with annual audits
• Liaising with the Department of Labour and WCA
• General ad-hoc duties