Payroll Officer

SUMMARY:

POSITION INFO:
Payroll Officer

Key Responsibilities:

1. Maintenance of Employees Master Data System: Ensuring accuracy and completeness of employee information.
2. Monthly Payroll Input Processing: Managing the process of compiling and processing employee payroll data.
3. Posting Payroll Entries to General Ledger: Ensuring accurate accounting by posting payroll transactions to the general ledger.
4. Monthly Reconciliation of Payroll Deductions and Earnings: Balancing payroll deductions and earnings with employee records.
5. Authorization of Payroll Inputs/Changes: Ensuring all payroll changes are properly documented and authorized.
6. Auditing and Testing of Payroll Inputs: Verifying the accuracy of payroll inputs through auditing and testing.
7. Payslip Distribution: Printing and distributing employee payslips.
8. HR Administration: Handling various HR administrative tasks including leave processing, managing staff information, and benefits administration (medical aid, provident fund, etc.).
9. Third-party Payment Processing: Timely and accurate payment processing for third-party obligations.
10. Monthly Payroll Accounting Reconciliations: Reconciling payroll accounts on a monthly basis.
11. Legislative Compliance: Keeping updated with changes in legislation affecting payroll and ensuring compliance.
12. Monthly Payroll Returns: Preparation and submission of monthly payroll returns to relevant authorities (e.g., PAYE, UIF, Garnishees, Skills Development).
13. IRP5 Reconciliation and Distribution: Managing reconciliation and distribution of IRP5 forms.
14. Adhoc Payroll Requests: Handling adhoc payroll requests from other departments.
15. Staff Query Handling: Addressing daily queries from staff regarding payroll.
16. Payroll Administration: Managing payroll administration processes, controls, and data storage/retrieval.
17. Document Filing: Ensuring proper filing of all payroll documents in accordance with retention policies.
18. CRS System Update: Updating the CRS system with new releases.

1. Experience: Minimum 3-5 years in a similar role.
2. CRS/SAGE Payroll Experience: Advanced experience with CRS/SAGE Payroll software.
3. Tax Knowledge: Understanding of tax processes including submissions, IRP5 generation, and liaison with tax authorities such as SARS.
4. Computer Literacy: Proficiency in Word and Excel.
5. Accounting Skills: Good understanding of accounting principles.
6. Payroll and Administration Knowledge: Comprehensive understanding of payroll processes and administration.
7. Attention to Detail: High degree of attention to detail and accuracy.
8. Numerical Skills: Ability to work with figures accurately.
9. Administration and Organization: Strong administration and organization skills.
10. Confidentiality: Ability to handle confidential information appropriately.
11. Communication Skills: Good communication skills to interact with all levels within the organization.
12. Initiative: Ability to take initiative and work proactively.
13. Methodical Work Style: Working in a structured and organized manner.
14. Ability to Work Under Pressure: Capability to work in a high-pressure environment and respond to demanding clients.
15. Customer Service Orientation: Focusing on providing excellent customer service.
16. Achievement Orientation: Striving towards achieving set goals.
17. Analytical Skills: Ability to analyze data and situations effectively.

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