Payroll Officer

SUMMARY:
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POSITION INFO:

End to End payroll processing the company payroll for over 350 staff on a monthly basis. Thereafter reconciling the payroll accounts and submitting the statutory returns

Payroll processing will include the entire payroll cycle from capturing new employees, linking employees to relevant cost centres, setting up their packages on the payroll system, incentive bonuses, verifying and capturing overtime, nightshift allowances, standby allowances and fringe benefits, loans and savings, union
fees, terminations.
Preparation and processing of monthly payroll for approximately 350 full time employees on Sage 300 People software.
Maintaining the ESS system including but not limited to loading new employees and assisting employees with login issues such as resetting passwords.
Maintaining employee data on Biometric Clocking software ie. allocating employees to the correct shifts and departments on a daily basis, activating and deactivating employees on the system. Liaise with software technician for customisation of parameters when required.
Extraction of hours worked from Biometric Clocking system.
Extraction of hours and calculation of payroll costs for Labour Broker employees on a weekly basis.
Year end Audit preparation and providing auditors with explanations and documentation
Exporting payroll journal to Accounting Package
Reconciliations of General Ledger accounts with payroll reports and third party statements, payments to payroll beneficiaries (employees, statutory payments as well as third parties)
Prepare monthly third party payment reconciliations
Electronic PAYE submissions (E-filing and Easyfile)
IRP5 reconciliation and submissions on Easy File and E-filing
Submission of UIF declarations
WCA reconciliation, electronic submission and payment
Reconcile leave between payroll system and the General Ledger
Keep abreast of company policies and tax legislation that impact on remuneration

Diploma in Human Resource / Compensation and Benefits / equivilent
• 3-5 years’ experience as a payroll officer
• Sage 300 People payroll system Experience – NON-NEGOTIABLE
• Advanced Microsoft Excel
• Microsoft Office skills (Outlook, Word)
• Accounting knowledge.
• Solid knowledge of BCEA (Basic Conditions of Employment), LRA (Labour Relations Act) and COID (Compensation for Occupational Injuries and Diseases) Acts
• Solid understanding and experience with statutory thresholds for payroll calculations as well as up to date on legislative requirements regarding payroll taxes and thresholds
• Must be familiar with fringe benefits and taxation
• Experience in a FMGC manufacturing environment is preferable.
• Knowledge of a Time and Attendance system - Jarrison and GAAP advantageous