Payroll Officer (6 Months FTC)

SUMMARY:
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POSITION INFO:

Overview: 

Our client in the logistics sector is urgently looking to employ a Payroll Officer on a 6 months fixed term contract. 

Minimum Requirements: 

• Grade 12 / Matric 
• Tertiary Qualification in Payroll or Finance or equivalent plus certificate in payroll
• 5 + years work experience in a similar role
• Extensive payroll experience essential with preference having worked on SAGE300
• Strong understanding of payroll processes and regulations
• Must have worked with MIBCO or equivalent Bargaining Council

Key Performance Areas: 

1. Fully mirror all responsibilities of the Payroll Administrator

2. Weekly Wage Payroll
Complete processing function of the wage payroll on Sage 300
Review of Payroll Backbone Report files
Close interaction with various site liaisons for receipt of signed timesheets
Extraction of hours from V-Time to Sage300
V-time review and sense checks completed identifying discrepancies or duplications
Raising of queries and creating awareness of system discrepancies
Confirming low hours or zero hours for the week
Ensuring if an employee has zero hours on V-Time for the week, that it is accurate to not miss any employee from the pay run
Review done of odd leave types, ensuring compliance: Family Responsibility, Study, IOD, Suspension, Special and Other Leave
Strict adherence and maintenance to banking details and update requests
Investigation on queries and backpay calculations
Responsibility Allowances: Role vs Rate review
Individual hours assessed per allowance dates
Calculation
New Engagements
Initial contract upload to Sage
Exits
Job changes as when they occur for staff movements
Payroll reconciliation
Hours reconciliation to V-time
Headcount reconciliation
Net pay reconciled per site and cost centre
Payslip printing and weekly courier to the various sites
Support with Netcash upload

3. Monthly Payroll
Processing of Monthly payroll onto SAGE300
Extraction of overtime from V-Time to SAGE300

Creation and maintenance of all individual remuneration packages
Processing and reconciliation of the Provident Fund
Processing of all mileage and expense claims
Processing of cell phone allowances
Payroll reconciliation, payment file extraction and payslips
GL Extraction
Leave processing and queries raised
Monthly payroll queries
Monitoring Mibco threshold for levy contributors
Monitoring BCEA threshold for staff earning O/T
Monitoring of payroll backbone report from Workday
Monthly netcash uploads

4. System Administration
Annual increase uploads and bulk changes
Management and setup of cost centre and GL mapping
System backup and roll over

5.Reporting & Reconciliations
Compliance and Statutory reporting and submissions: EMP201, EMP501, Mibco, and WCA
Netcash uploads for bulk net pay values and 3rd party payments
Third party reporting schedules to finance
Overtime & T&A Reporting
Head Count & Movement Reporting
Maintenance of Mibco schedules and reconciliation
Medical Aid & Provident Reconciliation
Ad Hoc Reporting

6. Other Payroll
Change of Banking details
UI-19 and Other UIF Documentation
Confirmations of Employment
Provident Withdrawals
Garnishee Administration and Netcash upload
Compilation of salary packages and amendments
Dummy payslips for recruitment
Maintaining payroll information by collating, calculating, and entering data
Submission of cost reallocations

7. HR / Equity Reports
Headcount and movements monthly reporting
Leave balance report
HR Employment Equity Report
Turnover Report

Assistance with reporting for; DoL audits, Mibco Audits, and other Reports