Payroll Supervisor (2IC To Group Payroll Manager) – VIP / NBCRFLI – East Rand

SUMMARY:
Payroll Supervisor (2IC To Group Payroll Manager) – VIP / NBCRFLI – East Rand

POSITION INFO:

Role Overview:

The Payroll Supervisor serves as the second-in-command (2IC) to the Group Payroll Manager and is responsible for overseeing and verifying the end-to-end payroll function. The role ensures accurate and timely salary and wage processing, compliance with statutory requirements, and effective administration of employee benefits and third-party payments.

This position plays a critical role in maintaining payroll integrity within the Sage VIP Premier system, ensuring governance, accuracy, and compliance across all payroll activities.

Minimum requirements:

• Grade 12 (Matric) | VIP Payroll Certification | Payroll-related qualification
• Advanced payroll systems expertise (Sage VIP Premier)
• Minimum 10 years’ payroll experience, including:
• At least 5 years in a senior/supervisory role
• Experience in large-scale payroll environments
• Experience in both weekly wages and monthly salary processing

Technical Knowledge:

• Sage VIP Payroll (advanced functionality, reporting, reconciliation)
• Wage Keep system and NBCRFLI processes
• Employee Self-Service (ESS) platforms
• Payroll cycles, controls, and escalation protocols
• General Ledger integration and payroll accounting
• Cost reconciliation and financial provisions
• Audit compliance and reporting standards

Key Responsibilities:

• Payroll Supervision & Oversight
• Act as stand-in for the Group Payroll Manager when required
• Supervise payroll staff and ensure adherence to payroll procedures
• Review and verify all payroll inputs and outputs for accuracy and compliance
• Payroll Processing & Verification
• Verify salary and wage processing, including reconciliation with Time & Attendance systems
• Review and investigate: Excessive overtime | Travel claims (business km) | Vehicle-related deductions
• Ensure all payroll inputs are properly authorised by Business Unit (BU) Managers
• Maintain accurate employee records, including:
• New hires, transfers, promotions, and terminations
• Cost-to-Company (CTC) structures and calculations
• Pay points and organisational changes
• Ensure accurate processing of:
• Fringe benefits (including company car reconciliation)
• Salary increases | Salvage loans and deductions
• Ensure payslips are distributed via ESS or manually where required
• Ensure strict adherence to payroll deadlines

Statutory Compliance & Submissions:

• Manage and verify: SARS EMP201 & EMP501 submissions | IRP5 generation and distribution
• Ensure compliance with all statutory payroll requirements

Employee Benefits Administration:

• Medical Aid | Reconcile billing schedules (Discovery, Xelus, Sizwe, Gap Cover)
• Maintain accurate membership data (new members and terminations)
• Ensure timely payments and submission of schedules (by the 3rd monthly)
• Provident Fund | Reconcile payroll reports with fund schedules
• Upload templates and submit proof of payments (by the 7th monthly)

Third-Party Payments:

• Co-ordinate and verify payments including: Garnishee orders | Union and bargaining council contributions | SARS, UIF, Skills Development Levies | Social Security and VET payments
• Submit schedules to Finance and ensure accurate communication to third parties

Reporting & Financial Integration:

• Assist with monthly payroll reporting, including: General Ledger (GL) exports | CTC costing reports
• Leave and training provisions | Skills and union reports
• Departmental and statistical reports (Stats SA)
• Support payroll cost reconciliation and financial accuracy

Weekly Wages Oversight:

• Verify weekly wages against Time & Attendance records
• Escalate anomalies (overtime, absenteeism, sick leave)
• Ensure accurate leave processing, including unpaid leave and NBCRFLI compliance

Audit & Compliance Support:

• Assist with audit preparation (internal, external, B-BBEE, NBCRFLI)
• Maintain audit-ready documentation and records
• Ensure compliance documentation (e.g., Letters of Good Standing) is up to date

Ad Hoc Duties:

• Support executive payroll documentation and filing
• Assist with international payroll (e.g., Australia) where required

Key Skills:

• High level of accuracy and attention to detail
• Strong financial reconciliation and reporting skills
• Excellent organisational and time management abilities
• Strong document control and administrative capability

Personal Attributes:

• Detail-oriented and highly organised | Reliable, accountable, and dependable
• Able to work under pressure and meet deadlines
• Adaptable in a dynamic environment | Strong problem-solving mindset

Salary offer: Negotiable