SUMMARY:
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POSITION INFO:
Job Purpose:
We are seeking a highly organized, proactive, and adaptable Administrator / Personal Assistant / Business Support professional to join our team. This role involves providing administrative support to our Team and the wider business, ensuring smooth day-to-day operations, and assisting in a range of administrative activities.
Key Responsibilities:
1. Personal Assistant Duties:
- Managing calendars and scheduling meetings.
- Organizing travel arrangements, including flights, accommodations, and itineraries.
- Preparing and editing documents, reports, and presentations.
- Acting as the point of contact between management and internal/external stakeholders.
2. Administrative Support:
- Managing office supplies, equipment, and general office maintenance.
- Handling incoming correspondence and emails, ensuring prompt responses.
- Assisting with filing, documentation, and record-keeping.
- Processing expenses, invoices, and handling administrative requests.
3. Business Support:
- Supporting business processes such as team communication, planning, and reporting.
- Assisting with research, project coordination, and other ad-hoc business tasks.
- Coordinating team events, training sessions, and internal meetings.
- Preparing and distributing business reports, summaries, and documentation.
Qualifications and Skills
- Education: Min Matric but a relevant degree or diploma in business administration, office management, or related field would be advantageous.
- Experience:
- Proven experience in an administrative, personal assistant, or business support role.
- Skills:
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to handle multiple tasks, prioritize workloads, and meet deadlines.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving skills and a proactive attitude.
- Personal Attributes:
- High level of discretion and confidentiality.
- Professional demeanor and the ability to work well under pressure.
- A team player with strong interpersonal skills.
Benefits:
- Competitive salary and benefits package.
- Supportive and dynamic team environment.
