Personal Assistant

SUMMARY:
PERSONAL ASSISTANT!
TZANEEN!

An exciting opportunity is available in Tzaneen for a professional and well-organised Personal Assistant (PA) to join a well-established company.

This role will report directly to the COO and COM, providing high-level administrative support.

Non-Negotiables:

• Relevant Diploma.
• 3 yrs exp as a PA/Secretary.
• Advanced Excel.

Apply now and be part of a growing team!

POSITION INFO:
Minimum requirements:

• Relevant Diploma.
• Proven experience (3+ years) as a Personal Assistant or
  similar role.
• Strong knowledge of office management systems and procedures.
• Advanced Excel skills.

Duties and responsibilities:

• 1. Administrative Support

- Manage and maintain executive schedules, including meetings, appointments, travel, and events.
- Prepare and edit reports, memos, invoices, letters, and other official documents.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Liaise with internal and external stakeholders on behalf of the executive.

• 2. Travel and Logistics

- Organize travel arrangements, including flights, accommodation, transport, and visas.
- Prepare detailed travel itineraries and manage travel expenses.

• 3. Meeting and Event Coordination

- Schedule and coordinate meetings, ensuring agendas, materials, and minutes are prepared.
- Organize company events, board meetings, and off-site engagements.

• 4. Confidential and Personal Support

- Manage confidential information and sensitive matters with the utmost discretion.
- Provide personal assistance, including managing personal appointments, family logistics, or personal errands.

• Key Skills and Competencies

- Exceptional organizational and time-management skills.
- Strong verbal and written communication abilities.
- Discretion and ability to handle confidential matters professionally.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.
- Multitasking ability, capable of working under pressure in a fast-paced
environment.
- Problem-solving and decision-making skills.
- Professional demeanour and polished presentation.

• Business Communication Skills

- Verbal Communication – Speaking, confidently, and persuasively in meetings and discussions.
- Written Communication – Writing emails, reports, and proposals with professionalism.
- Active Listening – Understanding and responding appropriately in conversations.
- Interpersonal Skills – Building relationships, networking, and fostering collaboration.
- Adaptability & Emotional Intelligence – Adjusting communication styles based on audience and situation.
- Technical Communication – Conveying complex ideas in an accessible manner.

• Advanced Microsoft Office Proficiency

- Microsoft Word – Document creation, formatting, and automation tools.
- Microsoft Excel – Advanced formulas, pivot tables, macros, and data analysis.
- Microsoft PowerPoint – Professional presentations, animations, and design formatting.
- Microsoft Outlook – Email management, scheduling, and task organisation.

• Other Requirements

- Ability to work independently while managing multiple tasks effectively.
- High level of professionalism and discretion in handling sensitive information.
- Strong initiative and problem-solving capabilities.
- Updating of weekly reports.
- Company Uniform, Ordering, Invoicing & dispatching.
- Consolidating of SARS needs Information to be handed in for every financial year.
- Vehicle licensing + maintenance management.
- Meal Preparation on a daily basis.
- Branch Audit Preparations twice a year.

 

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