Personal Assistant

SUMMARY:
Looking for a Personal Assistant position? Join our team in the Technology Industry.

POSITION INFO:
Purpose of the job:

The Personal Assistant will be responsible for providing high-level administrative and operational support. The personal assistant will act as a gatekeeper and liaison, ensuring the executive’s time is optimized and strategic priorities are supported and enhance efficiency and productivity.

Key Responsibilities include but not limited to the following:

• Manage dynamic calendars, including scheduling meetings across time zones and coordinating with internal and external stakeholders.
• Manage executives' calendars and schedule appointments.
• Drive the Executive to meetings as when required
• Pre-empt and act on the needs of Executive to increase Executive’s productivity.
• Handle confidential communications, emails, and follow-ups with precision and professionalism.
• Prepare and organize meetings, including agendas and materials.
• Organize travel arrangements, including tech conference bookings, visa applications, itineraries and accommodation.
• Prepare presentations, reports, and briefing documents using tools such as but not limited to MS Office, Google Workspace, Notion, or Confluence.
• Assist with project tracking and coordination using platforms like MS Planner, Click Up, Jira, Monday.com or Asana.
• Support onboarding of new team members and coordinate internal and external events.
• Conduct research on emerging technologies and companies, or competitors as when requested.
• Maintain digital filing systems and ensure data security protocols are followed.
• Executive liaison.
• Manage access to executive and efficient prioritisation of tasks and calendar entries.

• Grade 12 (Matric)
• A National Diploma/Degree in Business Administration and/or related field advantageous.
• Proven experience as a Personal Assistant or similar role.
• Have a valid driver’s license.
• Good understanding of modern technology.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Proficiency in Microsoft office suite.
• Discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Good organizational skills with high standards in attention to detail and accuracy.
• Strong organizational skills and good time management abilities.
• Ability to multitask and prioritize tasks.
• Good problem-solving capabilities and can adapt easily and flexible.
• Professionalism and ability to multitask.