Personal Assistant (PA) to COO

SUMMARY:
Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields). This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

POSITION INFO:

Title: Personal Assistant (PA) to COO

Area: Northern KZN (Battlefields)

Ref No.: TRG 2391

Salary: (Mid-level position) with a market related basic available/negotiable

Start Date: As soon as possible

Type: Permanent (Fulltime)

Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields). This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

DUTIES & RESPONSIBILITIES:

• Provide comprehensive PA and executive support to the COO.
• Manage a demanding diary, travel arrangements, and meeting schedules.
• Prepare and review reports, presentations, and business documentation.
• Handle confidential and sensitive information with discretion.
• Act as a liaison between the COO and stakeholders (internal and external).
• Coordinate projects, deadlines, and follow-ups on behalf of the COO.
• Maintain an efficient filing and information management system.
• Ensure seamless communication and information flow across departments.
• Assist with HR- and operations-related support tasks where required.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Relevant Tertiary Qualification – BCom, Business Administration or relevant diploma essential.
• HR-related qualification an added advantage.
• At least 5 years’ proven experience as a PA to senior management / executives.
• Driver’s licence and own transport essential.
• Advanced MS Office skills – particularly Excel (pivot tables, reports, analysis).
• Strong numerical aptitude with the ability to prepare, interpret and validate reports.
• Excellent written and verbal communication skills across all levels (internal & external).
• Solid organisational ability with exceptional attention to detail.

Core Competencies & Attributes

• Discretion and confidentiality – trusted gatekeeper of sensitive information.
• Highly organised and able to manage competing priorities under pressure.
• Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.
• Professional presentation and interpersonal skills – strong relationship builder.
• Trustworthy, honest, and reliable with unquestionable integrity.
• Willingness to be available after hours and commit additional time when required.
• Analytical mindset with problem-solving ability.
• Ability to draft correspondence, reports and presentations to executive standard.
• Proactive, resourceful, and solution-driven personality.
• Resilient and adaptable – thrives in a fast-paced environment.

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APPLICATION INSTRUCTIONS

• We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.
• Interested applications are requested to submit their updated CV’s (in Word.doc format) via email to therecruitmentguy @ outlook .com using Ref # 2391

• Attach any relevant documentation that will support & enhance your application
• (All) Tertiary and Secondary qualifications
• (Any) Relevant Professional Memberships / Partnerships
• (Any) Trade, Training and/or In-House certificates etc
• (Any) Relevant operating and/or vehicle / hardware / equipment licenses,
• (All) Previous employment references and their contactable details.
• Correspondence is reserved for the shortlisted candidates who meet the minimum requirements.
• Should you not heard from us within 3 weeks of your application, please consider your application to be unsuccessful.

The Recruitment Guy (Pty) Ltd South Africa

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