Personal Assistant (With HR Support Functions)

SUMMARY:
We are seeking a proactive and detail-oriented Personal Assistant (PA) to provide administrative support to the management team, with a focus on HR-related tasks in Dundee, KZN. This role will involve assisting with contracts, supporting Injury on Duty (IOD) processes, and ensuring smooth communication around payroll queries. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

POSITION INFO:
RESPONSIBILITIES

1. Provide PA support to the HR Manager & Assistant HR Manager, including diary management, correspondence, and general administrative tasks.
2. Assist with HR functions, including drafting, completing, and maintaining employee contracts.
3. Support with Injury on Duty (IOD) documentation and processes when the administrator is unavailable or busy.
4. Review payslips to identify potential discrepancies and note employee pay queries, ensuring they are accurately logged and reported to the relevant team (not directly resolved).
5. Maintain organized records of HR and payroll-related documentation.
6. Liaise with staff regarding HR-related queries and escalate appropriately.
7. Ensure confidentiality and compliance with HR policies and procedures at all times.

1. Grade 12
2. Tertiary qualification (an added advantage)
3. 3 years experience in an administrative or PA role with exposure to HR functions.
4. Strong organizational and time-management skills.
5. Excellent attention to detail and accuracy in documentation.
6. Good understanding of payroll elements and payslips (experience with reporting pay queries is an advantage).
7. Ability to handle sensitive information with discretion.
8. Strong communication and interpersonal skills.
9. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).