Personal Assistant to Head Professional

SUMMARY:
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POSITION INFO:

The Personal Assistant (PA) will provide high-level administrative support to the Head Professional, including but not limited to managing schedules, coordinating meetings, handling communications, and assisting with personal tasks. The ideal candidate will be proactive, highly organized, and capable of working in a golf club environment.

Responsibilities:

1. Calendar Management:
   • Organize and maintain the daily schedule.
   • Coordinate meetings, appointments, and travel arrangements.
   • Handle rescheduling and last-minute changes efficiently.
2. Communication:
   • Act as the primary point of contact between the Head Professional and internal/external stakeholders/customers.
   • Screen calls, emails, and inquiries, providing timely responses on behalf of the Head Professional.
   • Draft, proofread, and edit correspondence, reports, and presentations.
3. Meeting Support:
   • Prepare agendas, reports, and other documentation required for meetings.
   • Record meeting minutes and follow up on action items.
   • Set up conference calls, webinars, and presentations.
4. Travel Coordination:
   • Plan and book domestic and international travel, including flights, accommodation, and transportation.
   • Prepare detailed itineraries and ensure all travel arrangements meet the required preferences.
5. Personal Assistance:
   • Manage personal tasks for the Head Professional, such as handling private appointments and other personal arrangements.
6. Confidentiality:
   • Handle sensitive and confidential information with discretion.
   • Ensure privacy and protection of the personal and business-related data.
7. Marketing:
   • Assist with Social Media and Marketing plan and co-ordination.
8. Oncourse Pro Shop:
   •  Assist within the oncourse shop as and when required.
   •  Assist with the collection of goods on an ad hoc basis as and when required.

Skills & Qualifications:

• Experience: Minimum of 5 years of experience in a similar role.
• Communication: Excellent verbal and written communication skills; ability to interact effectively with senior management and external stakeholders.
• Time Management: Strong organizational skills and the ability to manage multiple tasks simultaneously under tight deadlines.
• Technical Proficiency: Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Discretion: Ability to handle confidential information with integrity.
• Problem-Solving: Proactive and solutions-oriented; able to anticipate needs and offer practical solutions.
• Flexibility: Willingness to adapt to changing priorities and work flexible hours, including occasional weekends and evenings.

Desirable Attributes:

• High Level of Initiative: Self-starter, capable of working independently without constant supervision.
• Attention to Detail: Meticulous in executing tasks with precision and care.
• Adaptability: Comfortable in a fast-paced, ever-changing environment.
• Professionalism: Maintains a polished and professional demeanor at all times.

Working Conditions:

• Full-time position, typically based in an office environment, though occasional travel may be required.