Procurement Administrator

SUMMARY:
We are seeking a highly organized and detail-oriented Procurement Administrator to support our purchasing and supply chain operations. The ideal candidate will ensure the efficient and timely procurement of goods and services while maintaining compliance with company policies and supplier agreements. This role involves administrative support, vendor coordination, and accurate record-keeping.

POSITION INFO:
JOB DESCRIPTION:

Job Title: Procurement Administrator
Employment Type: 6 months Contract
Work Location: Johannesburg


JOB CONTEXT:
Do you have a knack for organization, love working with numbers and vendors, and enjoy turning chaos into order? If you’ve ever been called the “go-to” person for getting things done — we want YOU on our team! We’re looking for a Procurement Administrator who’s ready to dive into a dynamic role where every day brings new challenges, new people, and new wins. You’ll be the beating heart of our procurement process, making sure everything flows smoothly — from purchase orders to vendor communication and everything in between.

DUTIES AND RESPONSIBILITIES:

The position is aimed at providing “Source to Pay” advisory and support to ensure compliance in the following specialist areas:

• Supplier Onboarding, Screening and Risk Assessments, (Anti-Bribery and Anti-Corruption and Anti Money Laundering policies and standards).
• Contract Lifecycle Management.
• Catalogue Management.
• Inventory Management.
• Requisition review and verification (Central Request Management (CRM) oversight and control).
• Purchase Orders and Goods Receipts.
• Invoice verification (problematic transactions).
• Master data management and quality assurance (Cat/ Supplier/ MGC).
• System enhancements/ new requirements and testing.

• Actively lead and participate in internal Absa customer/ BU and supplier support.
• Understanding the Procurement system landscape, data integration, and interdependencies to other related support functions.
• Support and guide colleagues on processes, governance, and best practice across the Source to Pay (S2P) value chain.
• Manage and maintain product catalogues and drive the usage of procurement catalogues amongst business and Absa suppliers.
• Provide 1st line support across the Source to Pay (S2P) value chain.
• Design, deliver and maintain processes across the across the Source to Pay (S2P) value chain.
• Monitor and maintain data, and data quality across the Source to Pay (S2P) value chain and ensure ongoing compliance in line with data governance, policies, and standards.
• Manage Incidents/ Requests against SLA and provide timely updates to users across all levels.
• Support 3rd party suppliers on the use of systems, processes, and follow up where 3rd parties have not updated or need to update their details.
• Maintain and update templates in line with changing regulatory requirements.

• 2-5 year working experience in SAP/ Coupa Source to Pay environment with a strong focus on master data management.
• Basic – Fundamental understanding of how to use the software.
• Intermediate – Solid understanding of the basics and some experience using advanced features.
• Advanced – Familiar with the ins and outs of most features and advanced customization options.
• Ability and confidence to vary between being flexible and holding firm on a decision, depending on what the situation requires.
• Showing leadership by adjusting one's approach to the demands of a particular task by taking and maintaining a position in a self-assured manner.
• Ability to be willing to take action to address needs without being requested to do so.
• Staying on-task to completion, particularly in the face of obstacles or other trying circumstances.
• Ability to work effectively with different people and teams of people by putting others at ease.
• Acknowledging diverse opinions, addressing relevant concerns, minimizing conflict, promoting harmony.
• Cooperating with others and working toward consensual solutions to achieve the group's objectives.
• Ability to work well under pressure or opposition, while maintaining effectiveness and self-control during any one or combination of stressors, including emotional strain, ambiguity, risk to self and fatigue.
• Ability to be sensitive to client and community needs and perceptions by providing prompt, efficient and equitable service, involving clients and community in the resolution of problems that affect them.
• Understanding your emotions and thoughts and how they influence your behavior.
• Skills include: identifying emotions, self-perception, recognizing strengths, self-confidence, and self-efficacy
• The ability to regulate your emotions and behaviors in different situations and to set and work toward goals.
• Skills include executive function and self-regulation, stress-management, and self-discipline
• The ability to make positive choices and take responsibility for positive and negative outcomes.
• Skills include identifying problems, analyzing situations, solving problems, and reflection.

• Bachelor's degree in Business Administration, or related field.
• BEE certificate management.

• Procure to pay processing.
• Supplier onboarding and due diligence screening (KYC / KYV).
• 1st line support (Source to Pay processing).
• Customer/ supplier relationship management.
• BEE certificate management.
• Master data management.
• Coupa P2P.
• SAP S/4 HANA (MM).
• Data analytics.
• PC literate.
• MS competent.

• Compensation will be determined based on qualifications, applicable banking experience, and previous earnings.

NB! This job is now closed. You can apply for other jobs by uploading your CV.