Procurement Manager

SUMMARY:
To lead the centralised procurement and shipping team and to maximise opportunities within the Procurement (Centralised Indirect spend), Shipping & Logistics and BBBEE functions for the Division.

POSITION INFO:

• Must be in possession of a school leaving Certificate (Grade 12)
• Bachelor of Commerce in Supply Chain Management or similar qualification
• Post Graduate Certificate in Logistics, Supply Chain Management or MCIPS will be an added advantage
• Minimum of 5 years in a similar role

Responsibilities:

Procurement Strategy:

• Develop, maintain and implement the procurement strategy, in alignment with the functional business, for all centralised indirect goods (non-raw materials), services and capex requirements.
• Provide strategic and change leadership to the procurement function and team.
• Identify sourcing and project opportunities for the Division.
• Implement strategies and initiatives in line with procurement best practices to drive cost efficiencies.

Procurement Management:

• Ensure integrity in supplier management, sourcing, and transparency.
• Provide procurement support to business projects and capex acquisitions.
• Lead and execute procurement activities and sourcing strategies based on research and analysis to consolidate product families and optimize value for money outcomes to meet stakeholder needs and expectations.
• Together with the BU’s identify, document, and implement and classification methodology for all items procured with the Division.
• Develop and manage the proposal, bidding, and negotiation processes whilst adhering to applicable legal standards, best practice, and codes of ethical conduct.
• Identify and manage commercial, contractual, operational, financial (price and cost savings), reputational, ethical and supply chain risks to minimize negative impact on spend objectives while encouraging opportunity and innovation.
• Lead negotiations on high impact, arrangements, and contract issues to deliver desired outcomes.
• Maintain agreed vendor price agreements on LX using catalogues and vendor pricing master files.
• Responsible for achieving annual cost savings and value contribution targets.
• Increased use of preferred suppliers across the business and the minimisation / elimination of middle men suppliers.
• Optimise payment terms.
• Assist in development of automated reports by supplier classification and provide spend analysis by classification.

BBBEE:

• Develop, maintain, and assist in the implementation of the BBBEE strategy and identify improvement areas.
• Manage the supply chain, including new vendor onboarding, to maximise BBBEE Preferential Procurement, Supplier Development and Enterprise Development
• Manage the implementation of improvements and support the roll out Supplier Development and Enterprise Development by the BUs/plants to achieve BBBEE targets.
• Manage the monthly administration of these areas on the BBBEE toolkit for the Division.
• Mange the Preferential Procurement section of the year end BBBEE verification submissions to the verification agent

Contractual:

• Perform procurement and commercial risk assessments on proposed contracts and agreements
• Establish standard terms and conditions for purchasing and Service Level Agreements for vendors
• Negotiate terms and conditions and conclude Supplier Agreements within pre-agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)
• Manage annual supplier/vendor increases in line with the mandate agreed and ensure the necessary agreements are updated in conjunction with Legal
• Assist Legal in the management and maintenance of procurement standard terms and conditions.

Tenders:

• Engage with the relevant internal/external stakeholders to ensure a full understanding of the tender and business requirements.
• Manage the tender process and approve tenders for submission to the Tender Evaluation Committee
• Facilitate the award, in conjunction with the tender committee, and implementation of approved tenders, including formal hand over to the business with agreements and service level agreement

Key Material Trend Analysis:

• Analyse category or service market trends for assigned indirect material/service purchases and communicate opportunities to management, recommending action plans based on market trends and analysis

Supplier Evaluations and Management:

• Manage the vendor onboarding process for the division.
• Lead and facilitate the supplier selection with the objective of delivering measurable service level/performance criteria, mechanisms for monitoring performance/remedies, identify opportunities for improvements and adopt effective remedies for non-performance.

Shipping and Logistics:

• Manage the contracts for the Shipping function including shipping, freight forwarders, couriers.
• Manage Logistics Contracts (Transport, Waste Management, Material Handling, etc.)
• Manage the optimisation of customs and tariff rates for business.
• Identify opportunities and make recommendations to minimise shipping and logistics costs, through development of reporting tools to enable reporting on landed cost per part and analysis thereof.
• Drive reduction of costs by assisting BUs/plants to achieve reduction of LCLs, minimising of airfreights, consolidation, or groupage of LCLs, etc.

Continuous Improvement:

• Benchmark Procurement processes against Best Practices
• Keep up to date with latest Procurement trends and practices and adopt Best Practices
• Identify and generate alternative opportunities for Procurement improvement

Internal Controls:

• Develop and implement procurement policies, procedures and process flows that align with group requirements
• Assure compliance and define gaps and execute improvement actions
• Monitor and report on non-adherence to policies and procedures

Supplier Base Optimisation and Rationalisation:

• Implement continuous improvement activities with suppliers to achieve Supply Base Management targets (Quality, cost and inbound Logistics)
• Identify opportunities for consignment stocks
• Standardisation of Vendor masterfile & Item master data

Reporting:

• Develop reports and report on monthly KPIs and other metrics