Procurement Manager

SUMMARY:
Our client in the Southern Suburbs is looking for a Procurement Manager to join their team. This role will assist in developing and implementing  procurement strategies as well as oversee budget management among many other things.

POSITION INFO:
Responsibilities:

• Develop and implement procurement strategies in line with the organization’s needs for furnishings (FF&E), decor, building finishes, and architectural materials.
• Market research on furniture, fixtures, equipment, and finishing materials, identifying cost-effective and sustainable options.
• Establish a long-term supplier strategies, including the evaluation of preferred vendors for FF&E, risk assessments, and contingency planning.
• Identify, evaluate, and qualify new suppliers for FF&E, decor items, and finishing materials, ensuring they meet the standards.
• Negotiate and manage contracts focusing on cost-effectiveness, lead times, and product durability/quality.
• Implement supplier performance evaluation system, measuring metrics such as quality, timeliness, compliance, and pricing consistency.
• Uphold sourcing, supplier diversity, and sustainability policies,
• Exploring eco-friendly and responsibly sourced furnishings where possible.
• Oversee and monitor procurement budgets across multiple projects involving decor, FF&E, and architectural finishes, ensuring strict cost controls and adherence to financial targets.
• Develop and utilize forecasting models for both fixed and variable expenses, particularly for high-value FF&E acquisitions.
• Collaborate with Finance to maintain transparency in spend, resolve discrepancies promptly, and generate periodic financial reports.
• Ensure all procurement activities comply with internal policies, building codes, and any relevant local or international regulations (e.g., OSHA, LEED, WELL).
• Establish risk mitigation strategies, including alternative sourcing for FF&E or finishes to address supply chain disruptions or commodity price fluctuations.
• Maintain audit-ready documentation for all procurement transactions, complying with corporate governance and external auditing standards.
• Collaborate closely with the teams to align procurement strategies with project timelines, design aesthetics, and FF&E schedules.
• Adapt procurement plans based on scope changes or evolving interior design requirements, with particular attention to long-lead FF&E items.
• Coordinate with the other departments to ensure seamless project execution and stakeholder satisfaction.
• Oversee the effective use of procurement software and ERP systems, ensuring real-time visibility into the supply chain for furnishings, decor, and finishes.
• Process improvements by integrating data analytics, e-procurement platforms, and performance dashboards for transparent, efficient decision making.
• Track Key Performance Indicators (KPIs) such as cost savings, supplier performance, quality metrics, and on-time delivery across FF&E, decor, and architectural materials.
• Lead, mentor, and develop a procurement team with knowledge in decor and FF&E sourcing, in addition to building materials and finishes.
• Conduct performance reviews, set clear objectives, and facilitate training in best practices for FF&E and broader procurement.
• Collaboration and knowledge-sharing to refine procurement strategies and operational effectiveness.
• Prepare and present comprehensive procurement reports to senior management, detailing achievements, challenges, and potential areas for improvement in FF&E, decor, and finishes sourcing.
• Procurement trends analysis
• Propose policy updates and process refinements

• At least 5 years relevant experience.
• Bachelors degree in supply chain management or a relevant field.
• Fully bilingual (Afrikaans and English)
• Driver’s License.
• Ability to negotiate and handle heavy loads.
• Proficient in procurement software (SAP).
• Computer literate.
• The ability to work under pressure.
• Experience with budgets, financial forecasting and cost optimization.
• An understanding of regulatory requirements.
• Ability to lead a team.
• Knowledge of eco-friendly products.

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