Procurement Manager

SUMMARY:
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POSITION INFO:

Position: Procurement Manager
Department: Procurement
Reports To: Chief Financial Officer

Job Purpose: The Supply Chain Manager is responsible for developing and implementing procurement strategies, managing supplier relationships, ensuring cost-effective purchasing, and maintaining compliance with company policies and industry regulations. The role involves overseeing the procurement lifecycle to optimize costs, improve service quality, and mitigate risks while aligning with the company’s operational and financial goals.

Key Responsibilities:
1. Procurement & Cost Optimimization
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Develop and implement strategic sourcing plans to ensure cost-effective and high-quality procurement.
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Analyze procurement trends to identify cost-reduction opportunities.
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Establish and monitor purchasing budgets to ensure financial efficiency.
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Manage supplier relationships to improve service levels and cost efficiency.
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Ensure compliance with procurement policies and industry regulations.
2. Supplier Management & Contract Negotiations
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Identify, evaluate, and onboard reliable and cost-effective suppliers and vendors.
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Negotiate contracts, pricing, and service level agreements (SLAs) with vendors.
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Establish and maintain strong supplier relationships to improve performance and service delivery.
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Conduct supplier performance evaluations and address non-compliance issues.
3. Procurement Process, Compliance, & Risk Management
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Ensure adherence to company procurement policies and industry regulations.
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Oversee the tendering process, including request for quotations (RFQs) and bid evaluations.
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Ensure procurement decisions align with ethical and sustainability standards.
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Maintain accurate and up-to-date procurement documentation and records.
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Ensure adherence to company policies, industry standards, and legal requirements.
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Maintain ethical sourcing practices and support sustainability initiatives.
4. Inventory & Demand Planning
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Work closely with the inventory and operations teams to align procurement with demand forecasts.
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Implement strategies to prevent overstocking and stock shortages.
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Optimize procurement lead times to improve supply chain efficiency.
5. Risk Management & Supplier Performance
•Identify and mitigate procurement risks, such as supply chain disruptions or regulatory changes.
•Implement contingency plans to ensure business continuity.

Develop key performance indicators (KPIs) to monitor and improve supplier performance.
6. Team Leadership & Stakeholder Collaboration
•Lead and mentor the procurement team ensuring high performance and professional development.
•Collaborate with internal departments (e.g., finance, sales, warehouse, legal) to align procurement strategies with business goals.
•Communicate effectively with senior management on procurement strategies, cost savings, and risk mitigation.
•Develop training programs to improve team performance and efficiency.

Key Performance Indicators (KPIs):
•Cost savings achieved through strategic procurement, sourcing, negotiations, and process improvements.
•Supplier performance metrics (on-time delivery, quality compliance, service levels).
•Procurement cycle time and efficiency improvements.
•Budget compliance and cost variance control.
•Reduction in procurement risks and supply chain disruptions.

Required Qualifications & Experience:
•Education: Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
•Experience: Minimum 5-8 years of experience in procurement, sourcing, or supply chain, preferably in telecommunications.
•Certifications: Preferred CIPS, CPSM, or equivalent supply chain certifications.

Technical Skills:
oProficiency in ERP systems (e.g., SAGE).
oStrong knowledge of contract law, supplier risk management, and tendering processes.
oUnderstanding of import/export regulations and trade compliance.

Key Competencies & Skills:
•Excellent negotiation and vendor management skills.
•Strong analytical and problem-solving abilities.
•High ethical standards and commitment to compliance.
•Leadership and team management experience.
•Effective communication and stakeholder engagement skills.
•Ability to work in a fast-paced, deadline-driven environment.
•Ability to work under pressure and handle multiple priorities.
•Attention to detail and strategic thinking.