Procurement Manager: Sourcing (12 months fixed term contract)




Job Ref:


Date posted:

Friday, January 14, 2022


Pretoria, South Africa



  • To acquire resources within budget and facilitating communication between the enterprise and its providers to deliver products and services according to planned and unplanned requirements.

Key Performance Areas:

  • Monthly reporting on BEE Spend, procurement expenditure compliance, procurement plan, database register and single source register
  • Obtain regular reports from suppliers prior to scheduled review meetings
  • Escalate any disagreements and conflicts and disputes during the life of the contract
  • Prepare and provide all related administration for the Bid Evaluation Committee
  • Compile requests for quotes/proposal/information and do market research.
  • Ensure competitive quotes are obtained.
  • Prepares, reviews and approves quote evaluations
  • Ensure that suppliers details are up to date e.g., Tax Clearance Certificate, BEE Certificates
  • Maintain adequate records of communication with the suppliers and customers as
  • Liaise with customers/suppliers on a frequent basis and report status or any areas of concern to the management.
  • Internal communication of all important issues affecting customers and supplier as and when required.
  • Vendor Database Management
  • Approves vendor database, vendor selection and evaluation
  • Monitor and managers the purchasing cycles
  • Request for quotes/proposal/information/market analysis and tender/bidding process.
  • Evaluate and approves quotes/proposal and all purchase orders.
  • Verify invoices by agreeing them against procurement documentation before invoices are processed for payment by finance (e.g.PR/Quotations/PO/Contract/Motivations, Tender process, etc.)
  • Identify goods and services for contract purposes
  • appropriate
  • Perform price negotiations
  • Implement a contract monitoring plan
  • Tendering/Bidding Process
  • Manage Bid advertisements, receipt and opening process
  • Coordinate the Bid Evaluation Committee
  • Chair the evaluation committee and document recommendations to the adjudication committee.
  • Perform legislated checks on the suppliers: checking if supplier is not blacklisted with Treasury
  • Prepares and updates tender register
  • Monitor the tendering evaluation process to ensure adherence to regulations.
  • Maintains all documentation for tendering process, ensure all approvals are done and prepare monthly tender reports.
  • Ensure that applicable legislation, policies and regulations are met
  • Continuously provide feedback and coaching to ensure that the staff member/s performs at optimum productivity level.
  • Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary.
  • Appraise performance at the end of each performance period in accordance with policies and procedures.
  • Provide feedback to the relevant role players.
  • Perform spend analysis to determine the mechanism to be used for procuring, whether through quotation or tendering/bidding process.
  • Manage contract spend and monitor costs
  • Prepare an annual operational procurement plan and manages its performance monthly
  • Manage employees as appropriate within the procurement team to optimise business performance and the underwriting service to customers.
  • Plans, organizes, assigns, reviews, and evaluates the work of assigned professional and technical support staff
  • Ensure staff have the required skills and experience to execute their tasks.
  • Conduct Performance Planning Sessions

Minimum Requirements:

  • Matric
  • B. Com/ B Tech in SCM/ Procurement
  • SCM Certification (CIPS)
  • 5 years’ experience in procurement management and at a senior level
  • Knowledge of the following:
    • Supply Chain Management
    • Policies and Procedures
    • Financial and ERP systems
    • PFMA
    • Treasury
    • BBBEE
    • Corporate Governance
    • PPPFA


  • Advanced Computer Literacy
  • Time Management
  • Excellent communication skills
  • Ability to work under pressure
  • Presentation Skills
  • Conflict Handling
  • Management - PLOC
  • Financial and ERP systems


NB! This job is now closed. You can apply for other jobs by uploading your CV.




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